[Hiring] Senior Payroll Analyst @Equip Health

Role Description

Reporting to the Payroll Manager, the Senior Payroll Analyst will be responsible for entering and reviewing critical data used for semi-monthly payroll processing while maintaining compliance with all federal, state, and local tax jurisdictions. This role will be responsible for tax compliance and ongoing payroll tasks including:

• Entering employee data
• Calculating and reviewing payroll registers
• Running reports
• Performing other recurring payroll-related functions

The Senior Payroll Analyst will be adaptable and versatile to keep current with Equip’s business structure while balancing the requirements of employment and tax compliance.

Responsibilities

• Maintain and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions, and time and attendance.
• Compute and audit taxable wage/paycheck calculations.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, promotions and other changes to pay rates, and bonus payouts.
• Manage incoming mail, including research agency tax notices, and resolve outstanding requests.
• Support employee paycheck or other pay-related inquiries.
• Execute on all required state tax filings and reporting for multiple entities.
• Support reporting for People and Finance teams and Equip leadership, including but not limited to monthly payroll analysis summaries and accounts reconciliation.
• Research and respond to questions that arise from employees or leadership in a diligent and timely manner.
• Work collaboratively and cross functionally across the organization.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Accounting/Finance/Human Resources or equivalent job experience.
• FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) certification is a plus.
• 5+ years of experience with multi-state, multi-entity payroll operations. Experience with Rippling or similar modern automated HRIS platforms is strongly preferred.
• Strong foundational knowledge of End-to-End Payroll processing (salaries, overtime, bonuses, gross to net calculations, taxable wages, leave pay, garnishments, benefits, retirement, etc.)
• Experience with tax reconciliation and reporting.
• Solid foundation in tax laws, reporting (to include federal, state, local, unemployment & PFML taxes) plus FLSA and wage and hour compliance knowledge.
• Experience in a high-growth or fast-paced environment, subject to rapid change and innovation.
• Strong knowledge of and experience with Microsoft Excel and Google Suite.
• Exceptional attention to detail, highly organized, proactive and results-driven.
• Demonstrated ability to seamlessly manage multiple competing priorities.
• Strong communication and interpersonal skills, and a commitment to providing best-in-class internal customer service and external communication to tax and benefits agencies.

Benefits

• Flex PTO policy (3-5 wks/year recommended) + 11 paid company holidays.
• Generous parental leave.
• Competitive Medical, Dental, Vision, Life, and AD&D insurance.
• Equip pays for a significant percentage of benefits premiums for individuals and families.
• Spring Health, a 100% employer-paid mental health benefit through Guardian.
• You can receive 5 free therapy sessions and 5 free coaching sessions per year for you and each of your dependents.
• Employee Assistance Program (EAP), a company paid resource for mental health, legal services, financial support, and more!
• HealthJoy, a 100% employer-paid platform connecting you to a healthcare concierge who can help you navigate your benefits.
• 401K Option!
• $50/month stipend added directly to an employee’s paycheck to cover home internet expenses.
• $250/month stipend to use a co-working space.
• Initial work-from-home stipend of up to $500.
• Reload of $200 on the home office stipend at the 3-year mark and then every other year after that (year 5, year 7, etc.).
• Company Laptop.

Physical Demands

Work is performed 100% from home with no requirement to travel. This is a stationary position that requires the ability to operate standard office equipment and keyboards as well as to talk or hear by telephone. Sit or stand as needed.