[Hiring] Senior Payroll Administrator @Spring Health

Role Description

Spring Health is actively seeking a Senior Specialist, Payroll to join our team. Reporting directly to the Senior Manager, Global Payroll and partnering closely with the Total Rewards & People Operations team, the Senior Administrator will manage the day-to-day execution, accuracy, and compliance of our domestic payroll operations. This is a full-time, fully remote position on our team. Occasional travel may be required for team or company events/meetings.

• Manage and execute the end-to-end processing of multi-state semi-monthly and bi-weekly payroll runs to ensure total accuracy and regulatory compliance.
• Audit and reconcile all payroll-related inputs, including wages, deductions, tax entries, contributions, and time and attendance data entries.
• Partner cross-functionally with People Operations to coordinate employee lifecycle changes, leaves of absence data, and benefits deductions that impact payroll processing.
• Handle the registration and tax compliance setup for multiple state and local tax jurisdictions to keep all employer accounts in good standing.
• Review, analyze, and update internal payroll tax procedures to proactively mitigate operational risks and compliance exceptions.
• Support year-end operations, payroll tax filing verifications, and the structured preparation of annual employer reporting statements.
• Conduct routine audits of benefit plan payroll deductions and carrier invoices to maintain system data alignment.
• Serve as the primary point of contact for employee inquiries, providing clear, empathetic, and timely resolutions to payroll questions.
• Collaborate on payroll system workflows, utilizing automation to reduce manual data tracking and enhance operational speed.
• Compile and deliver detailed payroll reporting insights to support internal compliance documentation and financial reconciliation tracking.

Qualifications

• 5+ years of dedicated payroll administration experience handling multi-state tax compliance and regulatory requirements.
• In-depth understanding of local, state, and federal wage-and-hour laws, payroll tax guidelines, and statutory regulations.
• Direct experience managing payroll systems and navigating software infrastructure to support data updates.
• Strong technical capability in data verification tools, standard formulas, and compiling accurate pivot tables.
• Proven analytical capacity to audit complex datasets, diagnose payroll friction points, and isolate data errors.
• Exceptional attention to detail and a history of maintaining strict confidentiality when dealing with sensitive compensation records.

Requirements

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation (nice to have).
• Prior experience managing specialized equity compensation payrolls or working alongside international employer-of-record models (nice to have).

Benefits

• Health, Dental, Vision benefits start on your first day at Spring.
• You and your dependents also receive access to One Medical accounts.
• HSA and FSA plans are available, with Spring contributing up to $1K for HSAs, depending on your plan type.
• Employer sponsored 401(k) match of up to 2% for retirement planning.
• A yearly allotment of no cost visits to the Spring Health network of therapists, coaches, and medication management providers for you and your dependents.
• Competitive paid time off policies including vacation, sick leave, and company holidays.
• At 6 months tenure with Spring, parental leave of 18 weeks for birthing parents and 16 weeks for non-birthing parents.
• Access to Noom, a weight management program tailored to your unique needs and goals.
• Access to fertility care support through Carrot, in addition to $4,000 reimbursement for related fertility expenses.
• Access to Wellhub, which connects employees to the best options for fitness, mindfulness, nutrition, and sleep in one subscription.
• Access to BrightHorizons, which provides sponsored child care, back-up care, and elder care.
• Up to $1,000 Professional Development Reimbursement a year.
• $200 per year donation matching to support your favorite causes.