[Hiring] Senior Payroll Administrator @Upstream Rehabilitation

Role Description

Join the Upstream Rehabilitation team, where your work makes a meaningful impact on the associate experience. As a Senior Payroll Administrator, you will help ensure accurate, timely payroll while serving as a trusted resource for employees and supporting timekeeping, payroll questions, and education across the organization.

• Manage the end-to-end payroll process for all associates, including earnings, deductions, garnishments, tax setup, adjustments, and reporting, ensuring accuracy and timeliness.
• Ensure compliance with all federal, state, and organizational payroll regulations, including tax requirements, garnishments, and wage laws.
• Manage payroll corrections, including prior quarter adjustments and year-end W-2 review and reconciliation.
• Partner with payroll vendor to resolve system issues, implement updates and ensure data accuracy.
• Oversee timekeeping processes, ensuring compliance with regulations and providing training and guidance to managers and associates.
• Maintain accurate associate data within the HRIS from hire to termination, including reporting and leading regular audits to resolve discrepancies.
• Serve as a subject matter expert for associates and leaders by providing guidance, resolving inquiries, and delivering a high-quality service experience.
• Safeguard sensitive payroll and compensation information with the highest level of confidentiality.
• Contribute to process improvement and support special projects, as needed.
• Other projects and duties as assigned.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 6–10 years of payroll administration experience, including senior-level responsibilities.
• Deep expertise in end-to-end payroll processing, including bi-weekly payroll, garnishments, adjustments, bonuses, and reconciliation, with strong knowledge of federal, state, and local compliance requirements.
• Proven ability to operate as a senior team member—leading processes, supporting peers, and driving accuracy in a deadline-driven, high-volume environment.
• Strong analytical, problem-solving, and decision-making skills, with the ability to manage multiple priorities and adapt to changing demands.
• Advanced proficiency with payroll systems, HRIS platforms, and Microsoft Office (particularly Excel).
• Excellent communication and interpersonal skills, with a customer-focused approach and the ability to partner effectively across teams and with external vendors.
• High attention to detail, strong organizational skills, and the ability to handle sensitive and confidential information with discretion.
• Professional, polished, and service-oriented approach, with a commitment to continuous learning and staying current on payroll regulations.

Requirements

• Nice to Haves:
• Advanced degree or HR Certification (PHR, SHRM-CP or Payroll).
• Experience with ADP Vantage.

Benefits

• Annual paid Charity Day to give back to a cause meaningful to you.
• 100% employer paid medical health insurance premium option available.
• Dental and Vision insurance.
• 401(k) with company match.
• Generous PTO and paid holidays.
• Supportive team and leadership invested in your success.