[Hiring] Recruitment / Human Capital Coordinator @Digital Technology Institute for Development (DTID)

Role Description

DTID is seeking organised, proactive and people-focused Recruitment / Human Capital Coordinators to support the delivery of recruitment and wider human capital activities across the organisation. Working within the Human Capital and Administration Division (HCAD), successful candidates will provide coordination and administrative support throughout the recruitment lifecycle, helping ensure that recruitment activities are organised, timely, consistent and aligned with DTID's recruitment procedures.

The role involves regular engagement with candidates, hiring managers, Directorate and Divisional teams and other DTID members. This role requires strong organisation, communication, attention to detail, confidentiality and the ability to work effectively within an international, volunteer-led and fully remote organisation.

Key Responsibilities

• Coordinate administrative activities throughout the recruitment and selection process.
• Support the Recruitment Manager and wider HCAD team with recruitment activities.
• Assist with the preparation, publication and administration of vacancies.
• Support candidate application screening and recruitment records management.
• Coordinate written assessments, interviews and other selection activities.
• Schedule interviews and communicate arrangements with candidates and interview panels.
• Maintain accurate candidate and recruitment information within DTID's recruitment systems.
• Monitor recruitment processes and follow up on outstanding actions to ensure agreed timelines are met.
• Communicate professionally with candidates throughout the recruitment process.
• Liaise with hiring managers and DTID members regarding recruitment procedures, requirements and progress.
• Support the preparation of recruitment correspondence, documentation and reports.
• Assist with candidate onboarding and related human capital administrative activities.
• Support compliance with DTID recruitment procedures, confidentiality requirements and applicable data-protection principles.
• Maintain recruitment trackers, candidate pools and recruitment documentation.
• Support recruitment-related reporting and data collection.
• Contribute to the continuous improvement of recruitment and human capital processes.
• Collaborate with relevant teams, Directorates and Divisions across DTID.
• Provide general administrative support to HCAD where required.
• Undertake other reasonable responsibilities relevant to the role as assigned by the reporting manager or HCAD leadership.

Qualifications

• Excellent written and spoken English.
• Strong organisational and administrative skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and competing deadlines.
• Strong interpersonal and professional communication skills.
• Ability to communicate professionally with candidates, colleagues and stakeholders at different levels.
• Ability to maintain confidentiality when handling candidate and personnel information.
• Ability to work independently and take initiative.
• Ability to collaborate effectively within a remote and internationally distributed team.
• A proactive, reliable and solutions-focused approach to work.
• Strong follow-up skills and ability to ensure assigned actions are completed.
• Good judgement and professionalism when dealing with sensitive recruitment matters.
• Ability to work effectively under pressure during periods of high recruitment activity.

Requirements

• Knowledge or experience in Microsoft Word, Excel, PowerPoint, and Outlook or comparable email and calendar platforms.
• Experience with online meeting and collaboration platforms such as Microsoft Teams, Zoom or similar tools.
• General recruitment and human resources administration.
• Candidate communication and recruitment documentation.
• Recruitment record keeping and data management.
• Experience using an Applicant Tracking System (ATS) or recruitment platform such as Workable would be advantageous.
• Knowledge or interest in climate change, sustainability, international development, digital technology and emerging technologies would also be advantageous.

Education and Training

• A Bachelor's degree, diploma or equivalent qualification in Human Resources, Human Capital Management, Business Administration, Management, Organisational Development, Psychology or another relevant discipline.
• Relevant professional qualifications or training in recruitment, human resources, talent acquisition or human capital management would be advantageous.
• Equivalent professional experience, practical experience or demonstrated capability may also be considered where appropriate.
• Professional proficiency in English.
• Knowledge of an additional international language would be advantageous.

Experience

• Experience in recruitment, human resources, administration or a related function.
• Experience coordinating administrative activities and maintaining accurate records.
• Experience communicating with candidates, colleagues or other stakeholders.
• Experience working independently and taking responsibility for assigned deliverables.
• Experience collaborating across teams, departments or organisations.
• Experience managing multiple priorities and meeting agreed deadlines.
• Experience using recruitment systems or Applicant Tracking Systems would be advantageous.
• Experience within an international organisation, think tank, nonprofit organisation, research institution, technology organisation, climate or sustainability-focused organisation would also be advantageous.

Benefits

• Gain practical experience within an international, volunteer-led organisation.
• Develop experience coordinating end-to-end recruitment processes.
• Build skills in candidate management, interview coordination and recruitment administration.
• Gain experience using recruitment systems and digital HR processes.
• Strengthen professional communication, organisation and stakeholder-management skills.
• Develop experience working within a fully remote and globally distributed team.
• Work collaboratively with hiring managers, senior leaders and professionals from different countries and disciplines.
• Develop knowledge of human capital policies, procedures and organisational practices.
• Build international professional networks and long-term professional relationships.
• Gain exposure to climate change, sustainability, international development and emerging technologies.
• Contribute directly to DTID's workforce development and institutional growth.

Selection Process

DTID is committed to identifying talented individuals with both demonstrated expertise and strong potential. The selection process will normally include:

• Application screening
• Written or technical assessment
• Interview and/or technical discussion for shortlisted candidates
• Final selection and onboarding

Candidates who successfully complete the written or technical assessment will be invited to progress to the next stage of the recruitment process.

Important Notice: This is an unpaid volunteer position.