[Hiring] Recruitment Coordinator @Hire Overseas

Role Description

We are looking for a Recruitment Coordinator to support recruiting operations and help create a smooth, thoughtful candidate experience across an AI-native healthcare platform. You will own interview scheduling, candidate communications, recruiting process coordination, and candidate sourcing across onshore and offshore markets.

This is a hands-on coordination role. You will work closely with recruiters, hiring managers, interviewers, and candidates to ensure interviews are scheduled efficiently, communication is clear, and the recruiting process runs without friction. If you are detail-oriented, highly responsive, and take ownership of the process without being chased, this role is a strong fit.

What You'll Work On

• Recruiting Coordination
  • Own end-to-end interview scheduling across candidates, interviewers, recruiters, and hiring managers
  • Manage candidate communications including availability requests, confirmations, reschedules, and follow-ups
  • Ensure interviewers have accurate calendar invites, interview details, and candidate materials ahead of every interview
  • Monitor schedules and resolve conflicts, cancellations, and last-minute changes without dropping the ball
  • Keep Ashby records and interview stages accurate and up to date at all times
  • Coordinate quickly in Slack to keep stakeholders aligned and the process moving
• Process and Operations
  • Help document and improve recruiting workflows as the team scales
  • Support updates to interview plans, templates, and candidate communication processes
  • Identify opportunities to reduce scheduling friction and improve team alignment
  • Maintain consistency and accuracy across Ashby, calendars, and Slack updates
• Sourcing
  • Source candidates across onshore and offshore markets for active roles
  • Build and manage pipelines from initial outreach through recruiter handoff
  • Track sourcing activity and candidate responses in Ashby and coordinate follow-ups with recruiters

Qualifications

• 3+ years of experience in recruiting coordination, talent operations, administrative coordination, or a similar role
• Demonstrated sourcing experience across both onshore and offshore candidate pools including building pipelines and conducting outreach
• Strong organizational skills and attention to detail with the ability to manage multiple schedules, priorities, and stakeholders simultaneously
• Excellent written and verbal English communication skills
• Comfortable learning and working in a modern ATS; prior Ashby experience is a plus but not a requirement
• Comfortable using Slack for internal communication and day-to-day coordination
• Calm and professional when handling last-minute changes or scheduling conflicts
• Strong sense of ownership and follow-through on both explicit and implicit commitments

Nice to Have

• Experience supporting technical or startup recruiting
• Familiarity with interview loops, onsite coordination, and hiring team communications
• Experience creating or improving recruiting process documentation
• Prior experience working inside Ashby

How to Apply

Please include:

• Your updated resume
• A short Loom video (1 to 2 minutes) introducing yourself, walking through how you have managed interview scheduling across multiple roles or teams, and describing how you handle last-minute changes or conflicts in a live recruiting process

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are organized, responsive, and take pride in keeping a recruiting process running smoothly, this role gives you the ownership and the direct impact to do your best work inside a company building something that matters.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record a video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Background & Reference Check - Professional reference verification
• Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.