[Hiring] Recruiting Virtual Assistant @Virtual Assist

Role Description

We are looking for a highly organized and proactive Virtual Assistant to support daily administrative, operational, and communication needs. The ideal candidate is detail-oriented, resourceful, and able to manage multiple priorities with minimal supervision. This role requires excellent communication skills, time management, and the ability to work efficiently in a fast-paced environment.

• Provide comprehensive executive and administrative support, including:
  • Calendar management
  • Email and inbox management
  • Scheduling
  • Meeting coordination
  • Travel arrangements
  • Document preparation
  • Data entry
  • Project tracking
• Manage day-to-day operational tasks, maintain organized digital filing systems, update CRM and project management platforms, and assist with process documentation and SOP creation.
• Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through various job boards, social media platforms, referrals, and networking channels.
• Conduct initial candidate outreach and screening interviews, schedule interviews, maintain applicant tracking systems (ATS), and ensure a positive candidate experience throughout the hiring process.
• Coordinate onboarding activities, including offer letters, new hire documentation, background checks, and orientation scheduling.
• Track recruitment pipelines, hiring metrics, and staffing progress while providing regular updates and recommendations to leadership.
• Assist leadership in workforce planning by identifying staffing needs, building talent pipelines, and implementing efficient hiring processes that support business growth.
• Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes.
• Support client and vendor communications, respond to inquiries, and maintain professional relationships on behalf of the company.
• Conduct research, gather market and competitor insights, and prepare reports, presentations, and summaries for leadership review.
• Monitor task deadlines, coordinate cross-functional projects, and ensure priorities are completed accurately and on time.
• Handle confidential business, employee, and candidate information with professionalism and discretion.
• Identify opportunities to improve administrative and recruiting workflows, helping increase operational efficiency and team productivity.
• Provide general administrative support and assist with special projects as assigned by leadership.

Qualifications

• Minimum 2 years of experience as an Executive Assistant, Virtual Assistant, Recruiter, Talent Acquisition Specialist, or similar role.
• Proven experience recruiting blue-collar, trade, construction, field service, or operational staff preferred.
• Strong understanding of sourcing techniques and candidate screening processes.
• Excellent verbal and written English communication skills.
• Experience with Applicant Tracking Systems (ATS), CRM platforms, and recruiting tools.
• Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) and/or Microsoft Office Suite.
• Familiarity with project management tools such as ClickUp, Asana, Trello, Slack, or Notion.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Self-starter who can work independently with minimal supervision.

Benefits

• Flexible work-from-home opportunity.
• Opportunity to contribute to a growing business by enhancing efficiency and client experience.
• Supportive and collaborative work environment.