[Hiring] Recruiting Coordinator @Pantheon Systems, Inc

Role Description

We are looking for a Recruiting Coordinator to support and streamline our end-to-end hiring process as we continue to scale our team. This role centers on interview coordination, candidate communication, and recruiting operations support. You will own interview scheduling end-to-end, ensuring a smooth and exceptional experience for every candidate we engage with at Pantheon. You will be instrumental in building a strong recruiting foundation that helps attract and retain top talent as we grow.

📍 This is a remote position open to candidates based in Canada .

Qualifications

• 1–3 years of experience in recruiting coordination, HR, or administrative support (preferably in a fast-paced or startup environment).
• Experience supporting multiple recruiters or requisitions simultaneously in a high-volume environment.
• Strong written and verbal communication skills, with the ability to communicate clearly and respectfully with candidates and internal partners with diverse backgrounds across different regions and time zones.
• Excellent organizational and time management abilities; able to juggle multiple priorities with strong attention to detail.
• Experience working with an applicant tracking system (ATS), preferably Greenhouse.
• A growth mindset and comfort adapting to changing priorities in a dynamic environment.

Requirements

• Schedule and coordinate interviews across multiple time zones, managing logistics for candidates and interviewers with speed and accuracy.
• Act as the main point of contact for candidates throughout the interview process, ensuring timely, thoughtful communication and an outstanding candidate experience.
• Partner closely with and support multiple recruiters, hiring managers, and interviewers across the business to drive all stages of the hiring process for a wide range of roles, including technical (engineering, product) and non-technical (business, go-to-market) teams.
• Manage competing priorities across multiple open requisitions simultaneously, keeping each recruiter's pipeline moving without sacrificing candidate experience.
• Maintain accurate and up-to-date candidate records and workflows in our applicant tracking system (Greenhouse).
• Collect and track interview feedback from all stakeholders, and assist with coordinating next steps, including offer scheduling and candidate communications.
• Identify opportunities to improve recruiting operations, processes, and candidate engagement as we scale.

Benefits

• Industry competitive compensation and equity plan.
• Paid Time Off (PTO), Paid Sick Leave (PSL) and 11 Paid Company Holidays.
• Full medical coverage (Extended health care, dental, vision).
• Top-of-line equipment.
• In-office workspace (Vancouver, BC Canada).
• Monthly allowance for wellness, reading and access to LinkedIn Learning for continued development.
• Events and activities both team-based and company wide that inspire, educate and cultivate.

Compensation

The base salary range for this role is:

Canada: 68,000-85,000 CAD