[Hiring] People Operations Specialist @Hallow

Role Description

We're looking for a People Operations Specialist to run the systems and daily operations behind Hallow's People function for a fast-growing global team. You care about people just as much as you enjoy working with processes, software, and data, and you'd rather automate repetitive work than keep doing it by hand.

What You'll Do

• People Systems Administration:
  • Own day-to-day administration of our people processes and systems (Rippling, Lattice, and Tilt).
  • Manage and improve how we handle employee records and changes, offer letters and contracts, I-9s, employment verifications, background checks, leave administration, and performance management.
• Data Integrity and Reporting:
  • Ensure our People data is accurate and consistent across our systems.
  • Implement new integrations, find and fix discrepancies, and build and maintain reporting that managers, the People team, and leadership rely on to make decisions.
• Access and Devices:
  • Manage access across our company-wide tools, including Google Workspace, Slack, and Zoom.
  • Own device procurement, storage, and collection with our third-party logistics vendor.
  • Run our periodic access reviews.
• Automation and Integrations:
  • Find repetitive work buried in our People and Ops processes and build it away using Rippling's integrations along with tools like Claude Code and Windmill.
• Employee Support:
  • Take the first pass on our internal People and Ops request queue.
  • Field employee and contractor questions about benefits, systems, devices, and policies, answering what you can and escalating what you can't.
• Compliance Cycles:
  • Work cross-functionally to keep certain recurring compliance requirements on schedule, including annual compliance training, benefits reporting, benefits census audits, access reviews, and support for our SOC 2 information security program.
• Possible Flex into Admin Support:
  • This role has the potential to flex into offering direct administrative support to Hallow’s CEO and executive leadership team.

What You’ll Love

• Mission: This work is incredibly humbling. Every day we hear amazing stories and we get the pleasure of working on something that's impacting lives.
• Ownership: You'll own the systems and operational infrastructure that the entire People function runs on, and have real latitude to improve it.
• Growth: From day 1, you'll be a part of the startup journey. This role is built to grow as you dive deeper.
• Flexibility: HQ is in Chicago, but we are completely flexible on location within the United States.
• Comp: We will pay competitive market rates in terms of equity, cash, & benefits.

Qualifications

• Passion for our mission.
• Builder's instinct: You see a problem and want to solve it.
• Curiosity and follow-through: You investigate issues and drive resolutions.
• People-first: Service-focused approach to People and Ops functions.
• Tech-savvy: Comfortable navigating a broad tech stack.
• Experience: 1-3 years in a People/HR or executive support role.

Requirements

• Experience in a startup or small company.
• Prior HRIS administration experience is a plus.
• Exposure to a SOC 2 or GRC platform like Vanta is a plus.
• Comfort building with tools like Claude Code, Codex, Windmill, or Google Apps Script is a plus.

Benefits

• Compensation range: $70,000 to $90,000 USD per year.
• Equity compensation for full-time employees in the US.
• Top-tier benefits package including unlimited PTO, insurance, remote-flexible work, fully paid parental leave, 401(k) match, and stipends for spiritual development, health & wellness, home-office, and learning.
• Eligibility for a discretionary bonus at the end of each fiscal year.