[Hiring] Payroll Specialist @Internal and External

Role Description

Under the supervision of the Controller, the Payroll Specialist will manage the payroll process, compile payroll statistics, maintain payroll records, liaise with payroll systems providers and partners in Human Resources, and perform audits and reviews of all required payroll deductions. As a member of the Finance & Accounting department, the Payroll Specialist is responsible for managing the accurate and timely processing of all payroll information. They are an essential member of the Finance Team, which supports the mission and strategies of Planned Parenthood North Central States. The individual is an advocate and leader in implementing our mission in “Advancing and protecting sexual and reproductive health care for all.” They may perform other duties as assigned.

Qualifications

• Associates degree or equivalent experience.
• 2+ years’ experience with multi-state payroll administration required.
• Experience in accounting journal entry preparation.
• Experience in annual audits, various payroll filings, new state registrations.
• Strong attention to detail, highly organized and solid knowledge of payroll and benefit principles.
• Well-developed written and verbal communication skills.
• Ability to successfully interact with people at all levels of the organization.
• Strong experience with Excel and HR systems.

Requirements

• Perform complete and accurate processing of biweekly multi-state payrolls for exempt and non-exempt employees.
• In coordination with partner in Human Resources, manage the functions of payroll operations including salaries, benefits, exceptions, court ordered deductions, and payroll taxes for all Agency services and programs.
• Research and gather required documents to set up new states in payroll system that meet payroll related state and local requirements along with state and local registration.
• Manage regular preparation of payroll reports for Senior Management, Human Resources and Finance departments on a weekly, monthly, quarterly, or year-end basis as applicable.
• Maintain employee confidence by responding to employee payroll-related questions and resolve issues in a timely and professional manner.
• Assist with providing payroll information for audits and internal control reviews for the Payroll processing cycle.
• Provide payroll data reports for Worker’s Compensation renewal policies and annual Worker’s Compensation audit.
• Prepare payroll and benefit related general ledger entries, coordinating with vendors and partners in Human Resources for support related to all direct payroll journals, including bank transactions.
• Responsible for adherence to all governmental reporting and regulations and maintenance of sound control processes to protect company assets and advise Management of needed actions.
• Initiate and control efforts and procedures to maintain data integrity.
• Identify key and/or recurring issues, including systems set up and other issues, and assist in resolution through working with vendors on configuration, training and/or policy and procedural solutions.
• Review and analyze current payroll and benefits administration processes and tax procedures and recommend changes to Company policies resulting in best practices.
• Approve workflows for direct deposit and W-4 changes in HRIS.
• Manage Workforce Management system, assisting managers with issues with the system, resolving problems, reviewing overtime hours, multiple pay rates, inappropriate classifications, and supervisory signoffs.
• Administer and process all payroll changes for new hires, terminated employees, and employees receiving promotions, demotions or raises, through the system based on supervisor approval and plan guidelines.
• Direct oversight and preparation of various payroll reports, such as: G/L reports, earnings reports, hours, and earnings per month for various departments, as well as sending departments various payroll data reports upon request.
• Maintain personnel files as they relate to payroll.
• Identify problems and compliance issues and coordinate implementation of corrections with internal team members.
• Regularly audit payroll files to ensure the accuracy of employees’ records. Responsible for compiling accurate and timely data for annual payroll and other audits.
• Provide customer service to all staff members regarding payroll daily. Advise managers and staff members as to the appropriate policies and procedures regarding compensation.
• Provide initial and ongoing training for management on time management system.

Benefits

• Medical, Dental & Vision Insurance with equity-based premium tiers.
• NICE HEALTHCARE: A free, virtual primary care for entire household (in-home available for qualifying locations) including 80 free labs, free x-rays, physical tests, live virtual physical therapy, 550+ free medications and more!
• HealthiestYou: Virtual Care for employees outside of NICE Healthcare’s network (ND and SD).
• Proximal Health: Helps members access high quality, cost-effective providers for certain services and offers $1,500 tax-free benefit when members choose a designated provider for eligible services.
• Employee Assistance Program.
• Continued Education Reimbursement: up to $500 per year & 2 paid CEU days.
• Flex Spending Account.
• Life Insurance.
• Eligibility for Federal Student Loan Forgiveness.
• Paid time off: PTO starting at .05769 accrual rate per hour worked.
• 8 hours volunteer paid time off annually.
• 8 paid federal holidays & 2 paid floating holidays.
• Retirement: 403(b) with employer match, 50% for the first 6% deferred.
• 8 weeks Paid Parental Leave.
• Pet Insurance.
• Bereavement Leave.
• Earned Extended Leave.
• Free subscription to Headspace App.
• Time off to vote.
• Employee discounts for electronics, appliances, hotels, gift cards, apparel, cars, fitness memberships, groceries, and at Office Depot, Verizon, AT&T, Dell & more.