[Hiring] Payroll Specialist @PatientFi

Role Description

We are seeking a detail-oriented and dependable Payroll Specialist to support our payroll operations on a part-time basis (10–15 hours per week). This role is ideal for someone who can manage payroll processes efficiently and independently, with a strong preference for candidates experienced with Rippling.

What You'll Do

• Payroll Processing: Execute bi-weekly multistate payroll for 140+ employees using Rippling.
• Data Management:
  • Maintain employee records, including new hire setups, terminations, salary adjustments, and tax elections.
  • Maintain strict confidentiality of sensitive payroll and employee information.
• Compliance: Ensure all payroll activities comply with local, state, and federal regulations.
• Benefits & Deductions: Oversee the integration of benefits, 401(k) contributions, and other deductions within the payroll system.
• Reporting:
  • Generate payroll reports for the finance team and assist with year-end processing (W-2s, etc.).
  • Assist with payroll reporting and account reconciliations.
• Inquiry Resolution: Act as the primary point of contact for employee questions regarding paystubs, taxes, or timesheets.
• Tax & Agency Management:
  • Maintain state payroll tax accounts, including filings, payments, and agency correspondence, ensuring compliance across all applicable jurisdictions.
• Record Keeping:
  • Maintain and update employee payroll records, including wages, deductions, and benefits.
  • Support year-end payroll activities (e.g., W-2 preparation).
• Time & Attendance Verification: Review and verify timesheets; resolve discrepancies with managers as needed.

Qualifications

• 2+ years of multistate payroll experience preferred.
• Experience with Rippling highly preferred.
• Working knowledge of payroll laws and regulations.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and meet deadlines.
• Proficiency in Excel or similar tools.

Benefits

• Medical, dental, and vision premiums covered at 80% for employees and dependents.
• Unlimited PTO.
• 401(k).
• Parental leave.
• AD&D policy provided at no cost to employees.