[Hiring] Payroll Manager @Charlie Health

Role Description

The Payroll Manager will support Charlie Health’s growing population of employees and contractors throughout the United States. In this role, you’ll be responsible for creating a seamless, accurate, and timely payroll process, with a focus on improving accuracy and efficiency. Seated within our Accounting team, the Payroll Manager will establish processes to ensure regular auditing of all pay-related processes, including local/state/federal taxation, benefit withholding, retirement contributions and compliance, timekeeping, and more.

Our team is comprised of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. We are looking for a candidate who is inspired by our mission and excited by the opportunity to increase access to mental healthcare and impact millions of lives in a profound way.

Responsibilities

• Oversee biweekly and bimonthly payroll and off-cycle payment processes for all employees and independent contractors.
• Oversee the continued development and maintenance of UKG Pro HRIS and Payroll system, ensuring that it meets the needs of the organization.
• Ensure all internal payroll procedures are compliant, accurate, and well-documented.
• Oversee the auditing and reconciliation of all payroll data, proactively identifying and resolving discrepancies as they occur.
• Partner closely with internal stakeholders – especially Finance, IT, People Ops, and our Care teams – to provide accurate reporting.
• Oversee and modify the timekeeping system to support ease of use, state and local requirements, and organizational objectives.
• Manage all pay-related SOPs, developing procedural documentation and supporting end-user training in partnership with our Learning team.
• Be the subject matter expert on a wide range of pay-related topics, including:
• Payroll compliance in a multi-state, highly-distributed environment;
• Wage garnishment;
• 401k best practices and reconciliations;
• UKG Workforce Management timekeeping.
• Support regular audits of payroll controls, processes, data, and operations.
• Manage and develop a Payroll Specialist.

Qualifications

• At least 7+ years of in-depth payroll experience in a multi-state, multi-location environment, with at least 3+ years in a Manager role.
• Subject matter expertise regarding UKG Payroll and Workforce Management.
• Significant knowledge of multi-state payroll and tax considerations, especially Wage & Hour considerations for our remote, hourly workforce.
• Demonstrated hands-on experience with time and attendance, payroll processing, year-end closing, audit, benefits administration and reconciliation, and reporting.
• Excellent interpersonal and communication skills, with the desire to build a Payroll Function that partners closely with front-line employees and promotes clear, timely communications.
• Ability to maintain a high level of confidentiality.
• Experience with Workday and/or HCM implementation is a plus.

Benefits

• Comprehensive benefits to all full-time, exempt employees.
• Total target base compensation for this role will be between $97,000 and $135,000 per year at the commencement of employment.
• This role offers a target performance-based bonus.
• The target total cash compensation range, including potential bonus, will be between $106,000 and $149,000 per year.
• Pay will be determined on an individualized basis and will be impacted by location, experience, expertise, internal pay equity, and other relevant business considerations.
• Cash compensation is only part of the total compensation package, which may include stock options and other Charlie Health-sponsored benefits.