[Hiring] Payroll & HR Specialist @Shades of Grey HR

Role Description

The Payroll & HR Specialist is responsible for processing accurate and timely payroll for multiple clients while providing HR consulting support across a variety of industries. This role combines payroll administration with general HR responsibilities, including:

• Onboarding
• Benefits administration
• Compliance
• HRIS support
• Recruiting assistance
• Employee relations

The ideal candidate is detail-oriented, highly organized, adaptable, and thrives in a fully remote environment while managing multiple priorities and client relationships.

Essential Duties and Responsibilities

• Process payroll accurately and on time for multiple clients.
• Process regular and off-cycle payrolls.
• Review payroll reports for accuracy prior to processing.
• Process bonuses, commissions, reimbursements, garnishments, and payroll adjustments.
• Assist with payroll reconciliations and year-end payroll activities.
• Research and resolve payroll questions and discrepancies.
• Maintain accurate payroll records and documentation.
• Educate and support clients regarding payroll processes and best practices.
• Stay current on payroll laws, regulations, and compliance requirements.
• Support employee onboarding and offboarding.
• Assist with benefits administration.
• Support leave administration.
• Update HR policies and employee handbooks.
• Conduct HR compliance research.
• Assist with HRIS implementations and system support.
• Provide recruiting support as needed.
• Process employment verification requests.
• Assist with employee relations matters.
• Support general HR consulting initiatives and special client projects.
• Prioritize multiple deadlines while maintaining a high level of accuracy.
• Maintain confidentiality of sensitive payroll and employee information.
• Communicate professionally with clients and internal team members.

Qualifications

• Minimum of 3 years of payroll experience.
• Experience using one or more payroll systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Excellent customer service skills.
• Ability to work independently in a fully remote environment.
• High level of professionalism, integrity, and confidentiality.
• Willingness to support HR responsibilities outside of payroll.
• Strong problem-solving skills and willingness to learn.
• Ability to adapt to changing priorities and new systems.
• Takes ownership of work and accepts constructive feedback professionally.

Preferred Qualifications

• Experience processing multi-state payroll.
• Experience with Gusto, ADP, Paychex, Paylocity, Paycom, or similar payroll platforms.
• Previous HR experience.
• Interest in expanding HR consulting knowledge.
• Experience working directly with clients.
• Experience in a professional services or consulting environment.
• Certified Payroll Professional (CPP) certification preferred.
• Willingness to obtain CPP certification after hire if not currently certified.

Benefits

• 100% Remote Work
• Flexible Scheduling
• Paid Time Off (PTO)
• Paid Holidays
• Support for Certified Payroll Professional (CPP) Certification
• Collaborative and Supportive Team Environment

EEO Statement

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic under applicable federal, state, or local law.