[Hiring] Payroll Data Administrator @Remote

Role Description

The Payroll Data Administrator is an entry-level individual contributor responsible for accurate, timely payroll execution. You follow established SOPs and checklists to perform data entry, document handling, and routine transactions across the pre-pay, run, and post-pay phases, building foundational country and systems knowledge as you go.

In this entry-level role, you provide essential support to accurate, timely payroll delivery:

• Keep records audit-ready.
• Meet your deadlines.
• Escalate exceptions early to catch issues before they reach employees.
• Partner closely with senior colleagues who guide your development and own the more complex work.

Qualifications

• Understanding of payroll fundamentals, SOPs, checklists, and data privacy requirements.
• Understanding of statutory settings, earnings and deductions, and banking validations.
• Able to execute routine data entry and validations accurately and on time.
• Competent in Google Sheets or Excel, with strong attention to detail and organizing habits.
• Collaborative communicator who escalates exceptions early and learns quickly from feedback.
• Reliable, detail-oriented, and calm when working to deadlines.
• Comfortable adopting new tools and AI-assisted workflows as they are introduced.
• Fluent in English; French and/or Dutch is a plus.
• Aligned with Remote's values and department competencies, and with asynchronous ways of working.

Requirements

• Execute pre-pay, run, and post-pay steps using SOPs, checklists, and templates, handling data accurately and on time.
• Enter standard inputs (timesheets, allowances, deductions) and validate source data against records.
• Run predefined checks and reconcile basic variances, escalating anything outside your scope.
• Create and maintain employee payroll records and evidence to audit standards.
• Execute documented payroll processes and flag when documentation is out of date.
• Maintain data confidentiality and basic compliance awareness (e.g., GDPR, POPIA, or Country equivalents).
• Support expense management and approvals, processing and routing items accurately and on time.
• Perform routine data reconciliation, checking inputs and records against source data.
• Manage mail and payroll correspondence, preparing, sending, and filing accurately.
• Maintain payroll records, trackers, and status logs, and carry out general payroll support tasks under supervision.
• Work effectively within the team, following guidance from senior colleagues and applying feedback.
• Communicate progress and blockers clearly in team channels and updates.
• Identify minor process gaps and suggest improvements.
• Adopt AI-assisted tools and workflows as they are introduced, using them to work more accurately and efficiently, and share what you learn.

Benefits

• Work from anywhere.
• Flexible paid time off.
• Flexible working hours (we are async).
• 16 weeks paid parental leave.
• Budget towards co-working spaces, learning, and wellness (including gym memberships).
• Mental health support services.
• Stock options.
• Home office budget & IT equipment.