[Hiring] Payroll Coordinator @Minnesota, State of

Role Description

The Payroll Coordinator is responsible for overall coordination of student payroll processing and compensation administration. The Payroll Coordinator serves as the subject matter expert in supporting administration, supervisors, and employees in a wide range of human resource and operational areas. The primary focus of this role is providing the coordination of student payroll processing to ensure the accurate and timely processing of student payroll, coordination of employee payroll functions, and administration of compensation-related processes. This position serves as a knowledgeable resource for employees and departmental contacts across the university, ensuring compliance with institutional policies, regulatory requirements, and established payroll procedures.

Student Payroll Processing

• Enters, maintains, and/or processes information in the student payroll system.
• Ensures proper processing of student payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Reconciles student payroll to the general ledger and monthly bank statements.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Records and processes federal and state student payroll tax deposits.
• Implements, maintains, and reviews payroll processing and accounting systems.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll accounting software, systems, and procedures.

Employee Payroll Coordination

• Serves as a primary departmental resource and subject matter expert for payroll-related inquiries.
• Develops and delivers clear, timely communication to university employees regarding payroll processes and requirements.
• Administers the university’s tuition waiver program.
• Researches payroll issues to assist with preparation of bargaining materials.
• Serves as a resource to supervisor and administration for labor relations information.
• Reviews union proposals when asked and provides observations and analysis.

Compensation Administration

• Coordinates the University shared employee and inter-agency agreement processes.
• Advises on and explains human resources policies, laws, and collective bargaining agreements.
• Provides guidance regarding eligibility for merit-based, performance-based, and progression increases.
• Partners with directors and supervisors to initiate and process additional compensation.
• Coordinates the administration and payment of adjunct stipends.
• Supports fiscal year-end and new fiscal year roll processes.
• Assists with internal and external audits, reporting, and compliance reviews.
• Coordinates unemployment insurance (UI) reporting and documentation.

Qualifications

• Two years of experience providing administrative support in payroll processing and/or human resources administration.
• A Bachelor’s degree in Human Resources or related area may substitute for one year of experience.
• An Associate’s degree in Human Resources or related area may substitute for six months of experience.
• Requires a solid foundation in basic mathematics.
• Requires working knowledge of Microsoft Excel.
• Proficient written and verbal communication skills.
• Strong computer skills with experience using software such as HRIS systems, Microsoft 365 suite, Zoom, and Adobe.

Preferred Qualifications

• Knowledge of or experience working with collective bargaining agreements.
• Certified Payroll Professional (CPP) certification.
• HR Certification (SHRM-CP or PHR).
• Demonstrated ongoing professional HR development.
• Strong customer service principles and adherence to the MSUM core values of Grit, Curiosity, and Heart.

Other Requirements

• The successful candidate must be able to lawfully accept employment in the United States by the day employment begins.
• A completed application will include a resume and cover letter.