[Hiring] Payroll Coordinator @Stoel Rives

Role Description

Stoel Rives LLP has an immediate opening for a Payroll Coordinator. This position supports the firm-wide payroll function and processes the multi-state, semi-monthly payrolls. This position reports to the Payroll/HRIS Manager for day-to-day management.

• Process Semi-monthly payrolls, including:
  • End-to-end payroll for hourly and salaried employees.
  • Collaborate with cross-functional teams to ensure accurate and timely payroll data.
  • Audit employee timesheets and interact with supervisors to verify data and resolve discrepancies.
  • Ensure accuracy of federal, state, and local taxes, employee benefit contributions, fringe benefits, garnishments, and other deductions.
  • Process and communicate garnishment information to all parties.
• HRIS Data Base responsibilities:
  • Enter and maintain documents and data in firmwide HRIS.
  • Monitor impact of changes in the system and ensure all associated fields are updated.
• Reports:
  • Reconcile and generate reports for each payroll.
  • Prepare monthly staffing and FTE reports for accounting.
  • Develop other reports as needed.
• Miscellaneous Payroll Responsibilities:
  • Respond to questions and inquiries from all levels of firm personnel.
  • Respond to written verifications of employment.
  • Enter all payroll-related invoices into the accounting system.
• Other duties and responsibilities may be added, deleted, or changed at any time at the discretion of management.

Qualifications

• Good oral and written communication skills.
• High attention to detail.
• Aptitude for learning and using specific computer applications.
• Ability to handle highly confidential information with discretion.
• Ability to work cooperatively with peers and other team members.
• Initiative and effective planning and organization skills.
• Customer service orientation.
• Ability to handle multiple priorities and meet deadlines.
• Ability to function under pressure of changing priorities and deadlines.
• Ability to monitor information and manage projects.
• Ability to work at a fast pace with detailed information.

Requirements

• Two years of experience supporting a full-scope multi-state payroll (at least 100 personnel preferred).
• Excellent computer skills and experience using spreadsheet programs.
• Workday HCM experience preferred.
• Working knowledge of database software and basic programming language preferred.
• Ability to learn advanced functions of HRIS database software and programming/report writing language.
• Analytic accounting/math skills.
• Proficient in using spreadsheet, database, and word processing software programs in a Windows-based environment.

Benefits

• Pay range: $56,000 - $98,000, based on skills and overall experience.
• Annual discretionary bonus and rich benefits offerings.
• Paid family & medical leave.
• Competitive PTO and remote work options.
• Medical, dental, vision, life long-term disability, AD&D, EAP, FSA, and Voluntary Life options.
• Generous firm-contributed health savings account.
• Pre-tax transportation/parking plan with an employer monthly subsidy of $100 for individuals working 3+ days/week in the office.
• Annual contribution into the employee’s retirement plan.

Normal Work Hours

This position is non-exempt and is eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m. PT, Monday through Friday. Ability to work outside of regular office hours, sometimes on short notice, is important.