[Hiring] Part-time HR Coordinator and Payroll Specialist @The HR Manager

Role Description

We are seeking a highly organized and detail-oriented Part-Time HR Coordinator / Payroll Specialist to support our Senior Consultants and client engagements. This role is ideal for an HR professional who enjoys payroll administration, leave management, HR operations, and providing outstanding support to clients and consultants.

This position offers a flexible, remote work environment while providing the opportunity to support a variety of organizations and industries.

The HR Coordinator / Payroll Specialist works closely with THRM's Senior Consultants to provide day-to-day HR administrative support for multiple clients. Responsibilities include:

• Payroll processing
• Leave administration
• Onboarding support
• Employee documentation
• HRIS maintenance
• Other transactional HR functions

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
• Minimum of three years of experience in payroll administration, HR coordination, or HR operations.
• Demonstrated experience independently preparing and processing payroll.
• Experience managing competing priorities while meeting payroll and compliance-related deadlines.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Strong technology skills and systems aptitude, including Microsoft Office and Google Workspace.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently in a remote environment.

Requirements

• Prepare, process, audit, and complete payroll for multiple clients using various payroll platforms.
• Review payroll data for accuracy, including hours worked, wage changes, bonuses, deductions, and paid leave.
• Reconcile payroll information and identify discrepancies before payroll submission.
• Coordinate with clients and consultants to obtain timely payroll information.
• Assist with payroll reporting and record retention.
• Support payroll system implementations and transitions as needed.
• Ensure payroll deadlines are consistently met.
• Administer employee leaves of absence, including FMLA, CFRA, Pregnancy Disability Leave, Paid Family Leave, ADA accommodations, and other protected leaves.
• Prepare required notices, correspondence, and documentation.
• Track leave usage and maintain accurate records.
• Coordinate with employees, managers, payroll providers, benefit carriers, and consultants throughout the leave process.
• Maintain compliance with applicable leave laws and company policies.
• Prepare offer letters and onboarding documentation using established templates.
• Coordinate new hire onboarding activities.
• Process employee status changes, compensation changes, and terminations.
• Assist with offboarding activities and final pay coordination.
• Maintain employee personnel records and HRIS data.
• Prepare standard HR documents, forms, and employee communications.
• Maintain accurate employee records and electronic filing systems.
• Assist with handbook updates, compliance initiatives, and special projects.
• Support benefits administration activities, including enrollments and qualifying life event changes.
• Assist Senior Consultants with client deliverables and HR projects.
• Respond to routine employee and client inquiries.

Benefits

• Part-time position (approximately 5–25 hours per week).
• Flexible work schedule with the understanding that payroll processing dates and compliance-related deadlines must be met.
• Remote work environment.
• Compensation range: $35–$45 per hour, depending on experience, qualifications, and demonstrated expertise in payroll and leave administration.