[Hiring] Job Search Execution Assistant @Whitecollars

Role Description

The Job Search Execution Assistant is responsible for implementing and managing the operational aspects of our job application services. This includes:

• Creating and maintaining client accounts
• Submitting job applications
• Handling recruiter communications through managed inboxes
• Organizing all application-related information with precision

This is a non-client-facing role, but your work directly impacts our clients’ success by ensuring consistent, high-quality job search execution. You'll work closely with the consulting team and use digital tools to keep everything running smoothly, efficiently, and at scale.

Key Responsibilities:

• Use ApplyRight’s AI-powered tool to identify relevant job opportunities for each client based on their background and preferences.
• Apply to high-quality job listings on behalf of clients while meeting daily/weekly volume and quality benchmarks.
• Set up and maintain client profiles on platforms such as LinkedIn, Indeed, and relevant industry-specific job boards.
• Create and manage dedicated professional email accounts to handle all job-related communication on behalf of clients.
• Conduct reverse recruitment by identifying and contacting hiring managers or recruiters at relevant companies.
• Send personalized outreach messages to recommend candidates and initiate direct engagement.
• Track all job applications, communications, and responses using tools like ClickUp, Google Sheets, or similar platforms.
• Monitor email and job platform responses and follow up accordingly to maintain engagement.
• Identify and flag trends or recurring challenges in job search performance for further optimization.
• Maintain high standards of accuracy, professionalism, and confidentiality across all communication and data handling.

Qualifications

• 1–2 years of experience in recruitment, HR support, virtual assistance, or job search administration.
• Strong written English skills, with excellent grammar, clarity, and tone in written correspondence.
• Familiarity with job platforms such as LinkedIn, Indeed, and specialized job boards.
• Proficiency in using Google Workspace (Docs, Sheets, Gmail), and digital systems.
• Highly organized and able to manage multiple job searches and tasks simultaneously.
• Ability to follow structured processes while also being proactive in spotting improvements.
• Comfortable working independently in a fully remote setup.

Requirements

• High attention to detail and accuracy.
• Proactive and self-directed mindset.
• Reliable and deadline-oriented.
• Trustworthy and discreet with sensitive data.
• Collaborative and responsive in a remote team environment.
• Flexible and adaptable to evolving workflows and tools.