[Hiring] Human Resources Retainer Consultant @UNDP

Role Description

To support timely, transparent, and high-quality recruitment processes across the East and Southern Africa Regional Office (ESARO), UN Women seeks to establish a recruitment retainer. Under the overall guidance of the Human Resources Business Partner, the retainer consultant will provide technical support in recruitment and selection processes, with a primary focus on:

• Application screening
• Preparing longlists
• Supporting interview panels
• Documenting interview proceedings

Roles and Responsibilities

• Application Screening and Longlisting Support:
  • Conducting the initial screening of applications against the minimum eligibility requirements and mandatory criteria outlined in vacancy announcements.
  • Assessing eligible applications against the required qualifications, experience, competencies, and other established selection criteria.
  • Preparing objective and well-documented longlisting matrices and candidate assessment summaries, ensuring consistency, accuracy, and transparency throughout the screening process.
  • Ensuring due consideration of gender and geographical representation, where applicable, in line with UN Women recruitment principles.
  • Submitting longlists, screening matrices, and supporting documentation to the designated HR Business Partner for review and validation.
  • Maintaining complete, accurate, and confidential recruitment records related to the screening and longlisting process.
• Interview and Selection Process Support:
  • Preparing interview documentation, candidate packages, interview guides, evaluation forms, and other recruitment materials.
  • Participating in interview panels as the designated ex-officio/note-taker, capturing accurate, comprehensive, and impartial interview notes and panel deliberations.
  • Preparing interview reports by consolidating panel evaluations, interview notes, and recommendations in accordance with UN Women recruitment requirements.
  • Maintaining complete and confidential records of interview proceedings and recruitment documentation.
  • Performing other recruitment-related assignments as requested by the HR Business Partner to support the timely completion of recruitment processes.

Expected Outputs / Deliverables

• Applications screened and assessed within agreed timelines.
• Comprehensive and accurate longlisting matrices and candidate assessment summaries.
• Longlists prepared in accordance with the requirements of each vacancy announcement.
• Interview documentation and candidate packages prepared prior to scheduled interviews.
• Accurate, comprehensive, and impartial interview notes for all assigned interview panels.
• Interview reports submitted promptly following completion of interviews.
• Complete and well-maintained recruitment records in compliance with UN Women policies and procedures.
• Recruitment assignments completed within agreed timelines while maintaining the highest standards of professionalism, objectivity, confidentiality, and quality.

Consultant’s Workplace and Official Travel

This is a home-based consultancy.

Competencies

• Core Values:
  • Integrity
  • Professionalism
  • Respect for Diversity
• Core Competencies:
  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example
• Functional Competencies:
  • Strong applied knowledge of recruitment and selection processes, HR administration, and relevant UN Women HR policies and procedures.
  • Ability to independently administer recruitment processes and exercise sound judgment when screening applications and assessing candidates against established selection criteria.
  • Ability to handle confidential and sensitive information with discretion, integrity, and professionalism.
  • Good analytical skills with the ability to objectively assess applications, prepare candidate evaluation matrices, and produce accurate recruitment reports.
  • Excellent oral and written communication skills, including the ability to prepare clear interview notes, summaries, and recruitment documentation.

Required Qualifications

• Education and Certification:
  • Completion of secondary education required.
  • Bachelor’s degree in human resources management, business administration, public administration, or a related field is desirable.
• Experience:
  • At least 6 years of progressively responsible work experience in human resource administration is required.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, and experience in handling web-based management systems is required.
  • Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
  • Experience in UN system HR administration is desirable.
• Languages:
  • Fluency in English is required.
  • Knowledge of any other UN official language is an asset.