[Hiring] HUMAN RESOURCES MANAGER @COUNCIL OF CHIEF STATE SCHOOL OFFICERS

Role Description

The Human Resources Manager supports the administration and delivery of Human Resources functions, with primary responsibility for payroll, leave, and retirement plan administration. This role ensures accurate and timely payroll processing, maintains HRIS data integrity, and supports compliance with applicable employment laws and organizational policies. Working closely with the HR Director, the HR Manager also supports recruitment, onboarding, benefits administration, and other HR initiatives. The position serves as a resource to employees and supervisors while promoting efficient and effective HR operations.

Essential Functions and Responsibilities

• Manage bi-weekly payroll, including timecards, employee changes, deductions, taxes, audits, and issue resolution.
• Administer employee leave programs, including FMLA, disability, and applicable state and local leave requirements.
• Partner with the organization’s 401(k) plan Third Party Administrator (TPA), with responsibilities to include but not limited to: contributions, loans, reconciliations, employee inquiries, and coordination with internal and external partners.
• Maintain accurate employee and payroll records and ensure HRIS data integrity and reporting.
• Partner with the HR Director on recruitment and onboarding based on organizational needs.
• Support employee relations matters, including employee concerns, workplace issues, performance management, corrective action, and conflict resolution, in partnership with the HR Director as appropriate.
• Administer HR policies and procedures and support compliance with federal, state, and local employment laws.
• Support benefits administration, including payroll deductions, employee changes, and HRIS updates.
• Coordinate employee training, professional development, compliance activities, and HR-related audits.
• Serve as an HR resource to employees and supervisors and support HR projects and process improvements.
• Perform other related duties and special projects as assigned.

Qualifications

• Bachelor’s degree or equivalent combination of education, training, and relevant professional experience.
• Minimum of 5 years of progressively responsible human resources experience, including demonstrated responsibility for independently managing HR processes and operations.
• Experience supporting payroll administration, benefits, employee relations, compliance, and HRIS functions.
• Demonstrated ability to prioritize competing responsibilities, exercise sound judgment, and collaborate across departments.

Essential Knowledge, Skills, and Abilities

• Expertise in multi-state payroll administration, HR practices, and applicable federal, state, and local employment laws.
• Knowledge of multi-state leave requirements and retirement plan administration, including FMLA, disability, and 401(k) requirements.
• Expertise in payroll processes, reconciliations, auditing, and recordkeeping requirements.
• Ability to analyze information, identify discrepancies, research issues, and exercise sound judgment and excellent problem-solving skills.
• Strong written, verbal, and interpersonal communication skills.
• Proficiency with HRIS and payroll systems, including Paycom, and Google Workspace.
• Ability to organize and prioritize work, meet recurring deadlines, and maintain accurate records.
• Ability to handle confidential and sensitive information appropriately.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit and talk or hear.
• Frequently required to use hands to finger, handle, or feel.
• Occasionally required to stand, walk, and reach with hands and arms.
• Must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required include close vision, depth perception, and ability to adjust focus.

Work Environment

This is a remote work position, but employees may be required to attend in-person meetings periodically. As a remote-first organization, we offer the flexibility to work from anywhere in the continental US. Employees receive a Bring Your Own Device (BYOD) stipend to support the purchase and use of technology for their work, along with a home office setup allowance.

• Our team connects via regular virtual meetings and maintains a strong sense of community through online collaboration tools.
• We prioritize work-life balance and encourage a positive attitude towards achieving personal and professional goals.

Compensation & Benefits

• Salary range: $84,127 - $102,921
• Health, dental, vision insurance
• Retirement plan (e.g., 401(k))
• Paid time off and holidays
• Tuition Reimbursement