[Hiring] HR Team Administrator @Belay

Role Description

The HR Team Administrator provides high-level administrative and operational support to the Director of Human Resources and the broader HR team, helping to drive organization, communication, follow-through, and execution across key HR initiatives. This role serves as a strategic administrative partner to the Director of HR while also supporting department coordination, team engagement efforts, process improvement initiatives, and day-to-day HR operations.

This individual plays a critical role in ensuring the HR function operates efficiently and proactively by managing priorities, coordinating projects and meetings, maintaining organization across multiple initiatives, and supporting a high-performing, people-focused team culture. The ideal candidate is highly organized, detail-oriented, proactive, resourceful, and interested in long-term growth within the Human Resources function.

Duties and Responsibilities

• Professionally represent the company in all virtual and in-person interactions.
• Exemplify the mission, vision, and core values daily, fostering a collaborative and positive team environment.

Director Support

• Serve as a strategic administrative partner to the Director of Human Resources by anticipating needs, managing priorities, and ensuring operational efficiency across the HR function.
• Manage and maintain the Director’s calendar, ensuring priorities are aligned with business needs and protecting time for strategic work and focused execution.
• Coordinate meetings by gathering agendas, clarifying meeting objectives, and ensuring attendees are prepared to maximize efficiency and productivity.
• Prepare agendas, materials, notes, and follow-up action items for HR leadership meetings, team meetings, one-on-ones, and cross-functional meetings.
• Assist the Director and HR team with tracking deliverables, deadlines, projects, action items, and follow-through across the department.
• Draft correspondence, communications, presentations, and meeting materials while maintaining a high level of professionalism and confidentiality.
• Coordinate domestic and occasional international travel arrangements, itineraries, and meeting logistics.
• Manage expense reporting and reimbursement tracking for the Director of HR.
• Execute ad hoc projects, administrative tasks, and special assignments as needed.

HR Team Operations & Coordination

• Provide administrative and operational support to the broader HR team as assigned by Director.
• Coordinate department meetings, team communications, and recurring HR operational processes.
• Support the preparation and facilitation of monthly BELAY All Team (BAT) meetings, including agenda development, presentation coordination, logistics, and engagement activities.
• Assist in creating engaging team experiences, icebreakers, recognition moments, and culture-building initiatives for HR and company meetings.
• Coordinate HR-related events, offsites, in-person meetings, and team-building activities.
• Manage calendar invitations, meeting logistics, agendas, and presentation materials for HR initiatives and company-wide communications.
• Coordinate weekly HR announcements and support internal communication efforts across Slack and other platforms.
• Maintain organizational documents, reports, trackers, department resources, and operational tools to ensure accuracy and consistency.
• Support quarterly audits and updates for HR systems, organizational charts, job descriptions, and employee resources.
• Assist with onboarding coordination, offer letter preparation, and new hire administrative support in partnership with HR team members.
• Manage and monitor HR ticketing requests and ensure timely follow-up and resolution.
• Support department process improvement initiatives by identifying inefficiencies, recommending enhancements, and assisting with the implementation of automation or streamlined workflows.
• Assist with project coordination and tracking for ongoing HR initiatives and strategic priorities.
• Cross-train across various HR functional areas to provide administrative and operational backup support during team absences, high-volume periods, or departmental transitions.
• Maintain a willingness to learn HR processes, systems, and workflows across the employee lifecycle to support team continuity and operational effectiveness.
• Perform additional duties and special projects as assigned by the Director of Human Resources.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and relevant work experience.
• Previous experience in executive administration, team coordination, project coordination, HR support, or related administrative roles preferred.
• Demonstrated ability to handle highly sensitive and confidential information with professionalism and discretion.
• Exceptional organizational, prioritization, and time management skills with the ability to manage multiple competing priorities.
• Strong written and verbal communication skills with the ability to communicate clearly and professionally across all levels of the organization.
• Strong interpersonal and relationship-building skills with a service-oriented and collaborative mindset.
• Demonstrated ability to take initiative, identify gaps or inefficiencies, and recommend practical solutions.
• Detail-oriented with strong follow-through and the ability to independently manage tasks from initiation through completion.
• Ability to anticipate needs, solve problems proactively, and maintain strong operational organization.
• Comfortable working independently in a remote environment while also collaborating effectively across teams.
• Demonstrated curiosity and willingness to learn multiple areas within Human Resources to support team collaboration, business continuity, and long-term professional growth.
• Interest in long-term career growth within Human Resources, including potential development in HR operations, employee relations, performance management, recruiting, or people programs.
• Proficiency with technology tools and systems such as Google Workspace, Slack, Paycor, Salesforce, Asana, Canva, JazzHR, and project management platforms.
• Experience supporting meetings, presentations, events, or team engagement initiatives preferred.
• Project management or process improvement experience is a plus.

Working Conditions

• Full-time remote work, requiring a dedicated, distraction-free home office for standard Monday-Friday business hours.
• Occasional travel for some roles.

Physical Requirements

• This position primarily requires prolonged sitting, frequent computer use, and participation in virtual meetings.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Salary Range

$60,000 - $65,000

Location Requirements

This role is remote within the U.S. However, due to employment and tax compliance considerations, we are currently unable to hire employees in the following states: California, New York, Illinois, Oregon.

Company Description

BELAY is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.

DISCLAIMER: We’ve recently seen job postings claiming to be from BELAY that aren’t affiliated with our company. Please be sure to only apply to our positions on https://belaysolutions.com/jobs/ and only reply to emails ending in @belaysolutions.com.