[Hiring] HR & Recruitment Coordinator @Horizon Advisors

Role Description

We are looking for a reliable, organized, and detail-oriented Temporary HR & Recruitment Coordinator to support recruitment, HR coordination, onboarding, employee-related follow-ups, and day-to-day administrative operations during a maternity leave coverage period. This role is ideal for someone with hands-on experience supporting U.S.-based clients or teams, strong written communication, and the ability to stay organized in a fast-moving remote environment. The person in this role will help keep hiring processes moving, support employee and onboarding coordination, assist with internal follow-ups, and handle a variety of administrative tasks across people operations and business support. This is a temporary role expected to run for approximately 1 to 2 months, with overlap and training before the leave period begins.

Key Responsibilities

• Support day-to-day recruitment coordination for open roles
• Review applicants and help keep candidate pipelines organized
• Schedule interviews and coordinate with candidates, hiring managers, and internal stakeholders
• Send candidate follow-ups, reminders, updates, and other recruitment-related communications
• Assist with job postings, sourcing support, and applicant tracking across active roles
• Help coordinate onboarding steps for new hires, including follow-ups, document collection, scheduling, and status tracking
• Assist with employee-related administrative tasks and internal HR follow-ups as needed
• Maintain and update trackers, spreadsheets, calendars, and internal records accurately
• Draft and send professional emails, confirmations, reminders, and internal updates
• Provide general administrative support for HR, recruitment, and operational needs
• Help coordinate meetings, scheduling requests, and other internal support tasks
• Follow up on pending items with employees, candidates, vendors, or other contacts when needed
• Support special projects and ad hoc tasks related to HR, recruiting, operations, and executive support
• Help ensure tasks are completed accurately, on time, and with minimal follow-up

Qualifications

• At least 5 years of relevant experience in recruitment, HR support, talent coordination, administrative support, or virtual assistant work with a strong operations focus
• Experience supporting U.S.-based clients, executives, or teams
• Strong background in recruitment coordination, scheduling, follow-ups, and professional communication
• Comfortable handling a mix of HR, admin, and operations-related tasks
• Excellent written and verbal English communication skills
• Strong attention to detail and ability to manage multiple priorities at once
• Highly organized, responsive, and able to work independently in a remote setup
• Able to maintain professionalism, confidentiality, and follow-through
• Nice to have: experience supporting accounting, finance, audit, or other professional services hiring

Work Set-up

• Remote
• Temporary contract role
• Expected coverage: approximately 1 to 2 months
• Training and overlap period before coverage begins
• Must be available during PST hours that allow smooth coordination with a U.S.-based team