[Hiring] HR Onboarding Coordinator @AML RightSource

Role Description

We are looking for an HR Onboarding Coordinator to enhance our new hire integration process, ensuring a smooth transition and positive experience for all new employees. The HR Onboarding Coordinator plays a critical role in welcoming new hires and guiding them through their initial journey with the company in accordance with our company’s culture, policies, and procedures. This position involves collaborating with various departments to ensure seamless onboarding and offboarding processes, managing compliance, and maintaining effective communication with all stakeholders.

Primary Responsibilities

• Execute and complete all onboarding tasks promptly, ensuring adherence to company process and confidentiality.
• Schedule onboarding activities, welcome emails, set up employees in the HRIS system, arrange for equipment and workspace setup, and manage necessary paperwork including employment forms, benefits enrollment, and I-9 verification.
• Support pre-employment & recheck employment screenings to ensure compliance and manage background and drug check reports.
• Ensure all necessary documentation and paperwork are completed and processed in accordance with jurisdictional requirements, including employment verification, payroll/tax forms, and benefits enrollment.
• Create and maintain up-to-date onboarding materials and resources.
• Track and report on the effectiveness of our onboarding program, making enhancement recommendations as necessary.
• Support employee relations that arise during the new hire training program.
• Maintain strong working relationships with multiple internal departments (HR, Operations, IT, Managers) to successfully resolve any challenges new hires experience.
• Ensure all onboarding processes adhere to legal requirements and company policies.
• Assist in other areas in human resources.

Qualifications

• Bachelor's degree in human resources, business administration, or a related field.
• 1+ years of experience in human resources or training or learning & development.
• Strong knowledge of onboarding best practices, HR policies and procedures, and employment laws.
• Strong organizational skills and attention to detail to manage and streamline the onboarding process efficiently.
• Excellent communication and interpersonal skills to build rapport with employees and key stakeholders.
• Ability to adapt to diverse needs and backgrounds of new hires.
• Ability to collaborate and work effectively with remote and in-office team members.
• Ability to lead projects, develop timelines, coordinate project teams, and implement action items during the life of a project.
• Ability to multi-task, work independently and as part of a team, establishing cooperative and collaborative working relationships.
• Proficiency in using HRIS system, preferably Workday.
• Proficiency in using Excel and PowerPoint.
• Ability to handle sensitive information with discretion.

Preferred Qualifications

• Strong entrepreneurial spirit, highly collaborative, able to express ideas readily, manage change fluidly, able to influence and identify opportunities.
• Proficiency in Workday.

Regional Requirements

• Reside in the US, In Market.
• Standard business hours 8am to 5pm EST.

Competencies

• Customer Centricity: Put the customer’s voice at the center of all decision-making.
• ACT Feedback Model: Be precise in giving or receiving feedback so that specific inputs can lead to better outcomes.
• Emotional Intelligence: Reflect on your activities and impact on others.

Compensation & Benefits

• $40,000 - $50,000 annually, commensurate with experience.
• Comprehensive health, dental, vision, and defined contribution retirement plan benefits.
• Paid time off and holidays (in accordance with local law).
• Professional development opportunities.
• Collaborative work environment with global exposure.

Application Deadline

September 30, 2026. Applications may be submitted via the 'Apply' button above.

Equal Opportunity Employer & Accessibility

AML RightSource is an Equal Opportunity Employer and we welcome diversity in the workforce. All qualified applicants will receive consideration for employment without discrimination. We are committed to providing accommodations to individuals with disabilities throughout all aspects of the recruitment process.

Recruitment Scam Alerts

We’re aware of an increase in recruitment scams where individuals falsely claim to represent AML RightSource. Please verify the source of any job-related communications carefully.