[Hiring] HR Administrative Assistant @The HR Innovator Group

Role Description

We are seeking a highly organized, detail-oriented, and adaptable HR Assistant to join our team. This role is best suited for someone who thrives in a fast-paced environment, can quickly learn and implement new processes, and applies common sense and good judgment in decision-making. This role will primarily support our HR Consultants with administrative tasks, ensuring smooth operations and client project success.

• Assist with updating and maintaining HR documents, templates, and training materials, including:
  • Employee handbooks
  • Job descriptions
  • Job postings
  • Offer letters
  • Onboarding documents
  • Policies and procedures
  • Compliance checklists
  • Performance review templates
  • Benefits summaries
  • Termination documentation
  • Employee records
  • Internal process guides
• Coordinate and manage HR administrative workflows, ensuring deadlines are met, and documents are reviewed for accuracy and compliance.
• Maintain and update HR databases, employee records, and digital filing systems, ensuring confidentiality and compliance with data retention policies.
• Assist in benefits administration, including updating benefits guides, coordinating open enrollment communications, and responding to employee inquiries.
• Support HR compliance efforts by tracking labor law updates, ensuring workplace postings are current, and assisting in audits and reporting requirements.
• Support onboarding and offboarding processes by ensuring all necessary paperwork, training materials, and system access updates are completed.
• Be accountable to project manage tasks efficiently and work product output control using tools like Hubspot and SharePoint, ensuring all HR-related initiatives progress smoothly.
• Answer incoming calls, respond/liaison emails, and handle other general operational tasks, ensuring professional and timely responses.

Qualifications

• Minimum 2 years of administrative experience in Human Resources is required.
• Must be able to work PST (8:00am - 5:00pm, Monday - Friday).
• Strong ability to prioritize tasks, manage multiple deadlines, and adapt to shifting priorities.
• Demonstrated common sense, problem-solving skills, and ability to work independently.
• Proficiency with office tools such as Hubspot, Google Workspace, Microsoft 365 including all MS Office Products, and Teams.
• Excellent verbal and written communication skills.
• Strong organizational skills with a keen attention to detail.
• Team-oriented mindset with a proactive, solutions-driven approach.

Requirements

• ChatGPT: 1 year (Required)
• HR Administration: 3 years (Required)
• HR Systems and Technology: 3 years (Required)
• Working Remotely: 3 years (Required)
• Having managed a book of business: 2 years (Required)

Benefits

• Medical, Dental, Vision, Life, 401(k)
• Professional development assistance

Company Description

The HR Innovator Group is a dynamic HR consulting firm that specializes in innovative HR solutions for businesses across industries. Our team leverages technology and strategy to help organizations streamline their HR processes, enhance employee experiences, and ensure compliance. Join us in revolutionizing the HR industry and making a meaningful impact on businesses and their employees.