[Hiring] Executive Manager - Finance, Ops & IT @Digital Harbor Foundation

Role Description

The Executive Manager, Back of House is responsible for supporting the Chief Operating Officer (COO), Chief Financial & Compliance Officer (CFCO), Chief Technology Officer (CTO) and their teams in a timely and professional manner. Main duties will include:

• Processing inbound communications
• Coordinating meetings
• Organizing calendars
• Creating agendas
• Tracking action items
• Project-related documentation and recordkeeping
• Paycom / financial systems data upkeep

The ideal candidate has previous experience as an Executive Assistant, in finance or operations work, and is familiar with office management technologies. To be successful in this role, they should be proactive, meet deadlines, and communicate effectively to identify and address the needs of senior managers and perform administrative tasks to ensure the organization's workflow runs smoothly.

Qualifications

• 3+ years experience as an Executive Assistant (Required)
• 3+ years experience working with C-Suite executives (Preferred)
• Experience working with nonprofit organizations and/or in finance, HR, or operations functions (Preferred)

Requirements

• Excellent written and verbal communication, with strong interpersonal and presentation skills
• Ability to work independently, managing multiple projects and deadlines
• Ability to effectively collaborate on informal and formal projects with various departments
• Ability to think strategically and make recommendations considering competing needs and priorities
• Detail oriented
• Comfort using HRIS and financial systems; Paycom experience is a plus
• Proficient with Microsoft Office (Word, Excel) and Google Suite (Sheets, Docs, Slides)
• Analytical thinking, problem-solving, organizational, and multitasking skills

Benefits

• Health Benefits & Insurance
• Carefirst Blue Cross Blue Shield - Health, Dental, and Vision Insurance (100% of the premium paid for employees and 85% of dependents)
• Pre-Tax Health Savings Account (HSA) (with $365 monthly employer contributions)
• Pre-Tax Flexible Savings Account (FSA)
• Paid Accidental Death & Dismemberment (AD&D) Insurance
• Paid Short-Term & Long-Term Disability Insurance
• Paid Basic Life Insurance
• Supplemental Voluntary Life Insurance (Employee, Spouse & Dependent Children)
• Total Pet Plan and Supplemental Wishbone Pet Insurance
• Employee Opportunity Program (EAP) - Health and Wellness
• Wellness Reimbursement Program
• Retirement
• 401k Retirement Plan (with 6% matching)
• Paid Time Off
• 15 Days Paid Time Off Per Year
• 20 Days Paid Time Off Per Year (after 3rd Anniversary)
• 25 Days Paid Time Off Per Year (after 6th Anniversary)
• 16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 25 - Jan 1)
• Paid Bereavement Leave
• Paid Parental Leave for Moms and Dads (two weeks after first year)

Compensation

The expected salary range for this full-time position is $65,000 - $75,000 annually, depending on experience and qualifications. In exceptional cases, compensation outside of this range may be considered based on the candidate’s skills, experience, and overall fit.

Other Duties as assigned

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.