[Hiring] Executive Assistant & Finance Specialist @HireLATAM

Role Description

Our Client is seeking a highly organized, analytical, and technologically resourceful Executive Assistant & Finance Specialist to provide high-level administrative support to company leadership, drive financial analysis, and lead AI and automation implementation across the enterprise. Operating at the intersection of executive administration, corporate finance, HR operations, and emerging technology, this professional will streamline daily executive workflows, analyze portfolio performance, optimize cross-system integrations, and build practical AI tools that increase organizational efficiency.

Key Responsibilities

• Executive & Administrative Leadership Support
  • Provides direct administrative and strategic support to executive leadership across multiple companies, property portfolios, and construction projects.
  • Manages executive calendars, coordinates complex appointments, prioritizes commitments, and oversees international and domestic travel logistics.
  • Prepares executive meeting agendas, organizes briefing materials, records detailed notes, and tracks action items to ensure complete follow-through.
  • Drafts, edits, and refines executive communications, board reports, investor presentations, and formal letters with executive-level discretion.
  • Serves as a professional liaison between leadership and internal staff, tenants, property managers, vendors, lenders, and key business partners.
• Financial Analysis, Modeling & Reporting
  • Prepares and maintains comprehensive financial reports, operating dashboards, annual budgets, and rolling cash flow forecasts.
  • Conducts variance analysis across property and corporate performance metrics, evaluating revenue streams, operational expenses, occupancy rates, and NOI.
  • Builds dynamic financial models and scenario analyses for potential real estate acquisitions, capital developments, and strategic business investments.
  • Monitors monthly KPIs and delivers executive-ready commentary explaining performance trends, profitability, and operational risk factors.
• AI, Automation & Process Optimization
  • Identifies operational bottlenecks and designs custom AI-assisted workflows across finance, accounting, leasing, marketing, HR, and executive operations.
  • Leverages advanced AI platforms (e.g., ChatGPT, Copilot, Power BI, Power Automate, Zapier, Make) to automate document summarization, reporting, and data entry.
  • Connects data pipelines across property management, accounting, payroll, expense-tracking, and construction management software systems.
  • Tracks, measures, and evaluates implemented automation solutions to ensure clear returns on efficiency, cost reduction, and data accuracy.
  • Serves as an internal technical advocate, training staff on approved AI tools and evaluating emerging software solutions for enterprise adoption.
• Human Resources & Technology Systems Administration
  • Oversees full-cycle recruitment, candidate sourcing, structured interviewing, onboarding, and orientation for incoming team members.
  • Maintains confidential employee records, tracks HR metrics (turnover, hiring timelines), and administers leave management and employee benefits programs.
  • Serves as primary software administrator, managing user provisioning, hardware/software licensing, access controls, and IT vendor relationships.
  • Promotes cybersecurity best practices, user access permission controls, and password management protocols across all cloud platforms.

Qualifications

• Educational Background: Bachelor’s degree in Finance, Accounting, Business Administration, Information Systems, or a closely related quantitative field preferred.
• Professional Experience: Proven track record as an Executive Assistant, Financial Analyst, Business Analyst, Corporate Accountant, or hybrid operations specialist supporting senior executives.
• Financial & Analytical Acumen: High proficiency in financial reporting, budget variance tracking, forecasting, and data analysis.
• Advanced Spreadsheet Proficiency: Advanced mastery of Microsoft Excel or Google Sheets (pivot tables, complex formulas, financial functions, and data visualization).
• AI & Technology Aptitude: Strong interest and practical knowledge in leveraging AI tools, workflow automation builders, and business intelligence software to optimize operations.
• Executive Communication: Superior written and verbal English communication skills, with exceptional judgment, discretion, and attention to detail.
• Schedule Alignment: Full commitment to working standard US Central business hours (8:00 AM – 5:00 PM CST).
• Remote Infrastructure: Dedicated quiet home office setup, computer, webcam, headset, and reliable high-speed internet.

Preferred Qualifications

• Prior experience directly supporting C-suite executives, business owners, or multi-entity leadership teams.
• Industry exposure to commercial real estate, property management, self-storage operations, construction, or real estate development.
• Practical hands-on experience using ChatGPT, Microsoft Copilot, Power BI, Power Automate, Zapier, Make, or similar integration platforms.
• Familiarity with APIs, SQL, Python, or lightweight data scripting tools is a distinct advantage.
• Active professional certifications (e.g., CPA, CMA, MBA) are a plus.

Benefits

• Competitive Compensation: $1,700 – $2,000 USD/month baseline (scalable to $2,200 USD/month based on candidate qualifications).
• High-Impact Strategic Role: Direct visibility and collaboration with executive leadership across diverse business ventures.
• Technology Leadership: Ongoing platform leadership and hands-on opportunity to implement AI and workflow automation across a growing enterprise.
• 100% Remote Infrastructure: Long-term contractor role executed remotely within a supportive, growth-oriented US organization.