[Hiring] Employee Services Manager @Equus Software

Role Description

As an Employee Services Manager working for an Employer of Record (EOR), your primary responsibility is to ensure that employees are fully supported throughout their employment through GX. You will be joining a team dedicated to driving employee experience, picking up from the end of their onboarding through until they leave our service. Your role is pivotal in ensuring employee satisfaction by answering any queries they have on payroll, expenses, PTO, benefits, etc.

• Employee Support:
  • Oversee communication with employees, addressing general inquiries following onboarding, including but not limited to access to the GX1 portal, employment-related matters, personal time off, payroll, and expense management.
  • Facilitate and organize employee meetings as needed, involving key stakeholders as necessary, creating minutes of each meeting, defining clear actions and outcomes from the discussions, and distributing this information to the appropriate parties.
  • Collaborate with key stakeholders, including internal teams, employees, and in-country partners, to effectively advance the resolution of all open cases, such as service issues and unique requests. Adhere to the established timeline guidelines for resolution set out by your manager.
• Employee Experience:
  • Maintain and oversee the employee experience throughout the employee lifecycle, ensuring adherence to SLAs established with our clients and employees.
  • Build productive relationships with employees, clients, local partners, and key internal departments such as Finance, Sales, and Implementation to deliver services within the agreed scope.
  • Prepare and deliver internal and external communications as necessary, such as drafting employee communications for the client’s approval covering changes to employment laws, payroll or expense processes, timescales, and schedules.
• Service Delivery & Improvement:
  • Prepare for, and participate in, regular employee review meetings, presenting information as requested, including open cases, end dates, terminations, and costs.
  • Support management in resolving service or process issues within the operations team, liaising with suppliers, internal staff, and client contacts as needed.
  • Assess opportunities to enhance employee relationships, improve team performance, and refine internal processes in collaboration with your manager.
  • Facilitate employee engagement through diverse strategies by analysing employee pulse check survey results and presenting key areas for improvement to your manager. Initiate and conduct courtesy calls, offering feedback to your manager.
  • Participate in and lead special projects aimed at improving employee experience, efficiency, and process reviews in collaboration with your manager.
• Employee Offboarding:
  • Effectively communicate offboarding procedures to all relevant stakeholders, including clients, employees, and internal teams, ensuring thorough system maintenance.
  • Clearly establish and document the reasons for offboarding, with particular attention to Client Terminations requiring Mutual Termination Agreements. In the case of a Client Termination, ensure a comprehensive handover is provided to the appropriate Client Services Manager.
  • Ensure the completion of all necessary documentation for offboarding, such as resignation letters and the finalization of payroll and termination of benefits cover.
  • Maintain compliance with legal and regulatory requirements related to employee offboarding.
  • Collaborate with stakeholders to ensure the accurate and timely processing of final pay, including unused vacation and other entitlements.

Qualifications

• Experience in employee services or related field.
• Strong communication and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with payroll and HR processes.

Requirements

• Proven experience in a similar role.
• Strong problem-solving skills.
• Ability to work collaboratively with diverse teams.
• Knowledge of employment laws and regulations.

Benefits

• Competitive salary and performance bonuses.
• Comprehensive health benefits.
• Flexible working hours and remote work options.
• Opportunities for professional development and growth.