[Hiring] EMEA Payroll Specialist @Sophos

Role Description

The Payroll Specialist will report to the EMEA Central and overseas Payroll Team leader and will have responsibility for payrolls, namely Romania and all related Sophos LTD payrolls across non-entity territories. The role includes all elements of the end-to-end process for payroll and direct interface with the outsourced Payroll providers. In addition, you will be expected to develop strong working relationships with HR, the business and other back-office departments together with providing a first-class payroll service.

Duties & Responsibilities

• Responsible for the end-to-end payroll processing of a number of EMEA payrolls, including preparation, processing, post-Payroll and tax filing, in coordination with the outsourced payroll solution provider.
• Maintain payroll processing system and records by gathering, calculating, and inputting data.
• Review data feeds from HR system, ensuring fixed data changes are made in the payroll system and data remains consistent across the two systems.
• Work closely with the payroll vendor and other third parties to ensure a smooth monthly process.
• Provide payroll and benefits reports to HR and Finance.
• Maintain the internal Payroll Procedures manual, updating any changes in process and documenting new processes.
• Respond to complex payroll questions from cross-functional departments and employees, escalating as needed.
• Recommend ongoing process improvements to enhance the quality/reduce the cost of Payroll services.
• Ensure compliance and control requirements are met and coordinate and manage the production of all external compliance reporting and deliverables.
• Preparation of required reports and/or payment to government agencies, insurance companies or other organisations.
• Ensure all ERS/EES Pension contributions are calculated, paid and reported to the relevant investment funds timely and accurately.
• Support the internal audit and external audit requests as necessary.
• Support HR and HPBPs to help resolve Payroll related issues, employee benefits in kind, irregular payments, employee or vendor inquiries.
• Ensure all employee related matters are appropriately dealt with and/or escalated via HR where relevant, particularly (but not restricted to) sickness and absence recording matters required for payroll compliance.
• Remain current on all relevant local regulations involving Payroll.
• Support Accountants with the Cash forecast on monthly basis and all analysis for monthly variances to Actual/Forecast to EMEA Payroll controller.
• Reports to the EMEA Central and overseas Payroll Team leader.
• Sound understanding of EMEA payroll compliance - payroll laws and regulations for each country within the region.
• Maintains knowledge on rules and regulations governing EMEA region through attendance at workshops and events as needed.

Special Conditions

• Holiday restrictions may apply at month-ends, quarter ends and financial year end.
• Required to work with complete confidentiality.
• Flexibility is required to assist in periods of high-volume of work.
• Must be very proficient at Excel and have some experience of a financial system.

Experience

• Strong payroll and benefits knowledge across international payrolls.
• Working with outsourced payroll providers and managing elements of the payroll process in accordance with local payroll compliance.
• Extensive technical payroll experience.
• Improving processes and controls.
• Experience in working with payroll systems and HR business partners.
• Working within a highly sales driven and fast moving culture.
• Working within a software company, ideally a global organisation.
• Worked as part of a global Finance organisation supporting global actions and initiatives.
• Experience of working cross functionally with HR on enhancements and improvements.
• Working with SAP HRIS, ADP Streamline, IQHR.

Skills & Abilities

• Excellent interpersonal, listening and oral communication skills.
• The ability to work to deadlines whilst maintaining accuracy and attention to detail.
• Strong customer focus.
• Numeracy.
• Handling multiple priorities effectively.
• Working collaboratively within a team environment.
• Highly organised and efficient.
• Intermediate MS Excel skills (pivot, lookups).

Qualifications

• Romanian and English Speaker.
• Minimum 3 years payroll experience.

Benefits

• Sophos operates a remote-first working model, making remote work the primary option for most employees. However, some roles may necessitate a hybrid approach.
• Our people – we innovate and create, all of which are accompanied by a great sense of fun and team spirit.
• Employee-led diversity and inclusion networks that build community and provide education and advocacy.
• Annual charity and fundraising initiatives and volunteer days for employees to support local communities.
• Global employee sustainability initiatives to reduce our environmental footprint.
• Global fitness and trivia competitions to keep our bodies and minds sharp.
• Global wellbeing days for employees to relax and recharge.
• Monthly wellbeing webinars and training to support employee health and wellbeing.