[Hiring] Contracts Administrator @PortmanDentex

Role Description

The Self-Employed Contracts Advisor is responsible for managing the full lifecycle of self-employed clinician contracts. This includes:

• Drafting and issuing contracts
• Onboarding new clinicians
• Supporting an excellent candidate journey
• Acting as the central point of expertise and governance for all self-employment contract matters

The role ensures compliance, consistency, and a smooth experience from offer through to contract variations and leaver processing.

Qualifications

• Experience drafting, issuing, or managing contracts, ideally within a self-employed or contractor environment
• Strong attention to detail and high levels of accuracy
• Excellent written and verbal communication skills
• Desirable: Experience working with clinicians or within healthcare, professional services, or regulated environments
• Knowledge of self-employment principles and IR35 considerations
• Experience in onboarding, HR operations, or contract administration
• Ability to manage multiple priorities and work to deadlines
• Strong customer-focused mindset with a commitment to candidate experience

Requirements

• Contract Management
  • Draft, issue, and manage self-employed clinician contracts in line with organisational policies and legal requirements
  • Manage contract queries with support from the Senior Contracts advisor and Legal team where required
  • Issue contract variations accurately and in a timely manner, ensuring changes are clearly communicated and documented
  • Maintain up-to-date contract templates and ensure consistency across all self-employed agreements
  • Act as the gatekeeper for all self-employment matters, ensuring appropriate use and adherence to self-employed status
• Clinician Onboarding
  • Manage the onboarding process for new self-employed clinicians from contract issue through to day one in practice
  • Coordinate with internal teams to ensure all onboarding requirements are completed (e.g. documentation, compliance checks, systems access)
  • Manage the DBS processing for new Clinicians, providing support to the candidates and updates to the hiring manager
  • Provide clear guidance and support to clinicians throughout the onboarding journey
  • Managing document upload in to compliance system (RADAR)
  • Ensure CEST assessments are carried out
  • Ensure any onboarding issues are flagged with the Practice Manager and Operations Manager to prevent delays
• Candidate Journey & Experience
  • Champion a positive, professional, and seamless candidate experience throughout the contracting and onboarding process
  • Act as a key point of contact for clinicians, responding to queries clearly, accurately, and promptly
  • Identify opportunities to improve processes and communication to enhance the candidate journey
• Leavers & Offboarding
  • Process clinician leavers efficiently, ensuring contractual obligations are met and documentation is completed
  • Coordinate offboarding activities with relevant stakeholders to ensure a smooth and compliant exit
  • Provide advice and guidance to stakeholders on self-employment arrangements and related processes
  • Ensure records are accurate, auditable, and stored in line with data protection requirements
  • Support audits or reviews relating to self-employed contracts and clinician engagement

Benefits

• Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme
• Additional Reward: bonus scheme based on business performance
• Extra Leave: Birthday off and option to buy 3 more days
• Family Support: Enhanced maternity/paternity leave
• Financial Security: Life assurance and pension scheme