[Hiring] Client Happiness and HR Assistant @Job Duck

Role Description

At Job Duck, we are seeking a Client Happiness & HR Assistant to join our personnel services team. This role is ideal for someone who thrives in creating positive employee experiences while ensuring HR processes run smoothly. You will contribute to recruitment, onboarding, benefits administration, and employee engagement initiatives, all while maintaining confidentiality and professionalism. The ideal candidate is detail-oriented, proactive, and collaborative, with strong communication skills and the ability to multitask in a fast-paced environment. This position offers the opportunity to directly impact employee satisfaction and organizational success while developing your career in human resources.

• Monthly Compensation: 1060 USD to 1150 USD

Responsibilities include, but are not limited to:

• Support HR-related special projects as assigned by management
• Assist with scheduling employee evaluations and follow up as needed
• Take minutes during Personnel Services team meetings, send agendas, and schedule weekly meetings
• Maintain up-to-date personnel services information on Porzio Pages
• Reconcile benefit invoices and submit for payment
• Ensure benefit binders are current and organized for easy reference
• Create and maintain employee personnel and benefit files in iManage, ensuring confidentiality and compliance
• Maintain the onboarding orientation calendar to ensure all events are properly scheduled
• Organize new hire orientation sessions, including preparing schedules, materials, and ensuring onboarding steps are completed
• Assist with recruitment activities by coordinating interviews, conducting background and conflict checks, and communicating with candidates and hiring managers
• Handle employee announcements and coordinate gifts for maternity leave, disability, and sympathy occasions
• Update and maintain new hire information in Monday.com and Interaction platforms

Qualifications

• 2-3 years of experience as a client coordinator
• Flexibility to participate in HR initiatives and special projects as assigned
• Experience with HR tasks
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience with HR platforms such as iManage, Monday.com, and Interaction preferred
• Reliable internet connection and professional home office setup
• Strong organizational skills
• Time management ability
• Attention to detail
• Confidentiality
• Effective communication
• Interpersonal abilities
• Multitasking
• Proactive approach
• Adaptability
• Collaborative spirit
• Results-oriented mindset
• Growth mindset

Requirements

• Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America)
• Languages: English

Application Process

Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.