[Hiring] Caregiver Recruiter & Workforce Retention Coordinator @Spectra Healthcare Management

Role Description

The Caregiver Recruiter & Workforce Retention Coordinator is responsible for managing the caregiver recruiting process from initial sourcing through onboarding, deployment, and retention. This is a full-cycle, results-oriented recruiting position. The successful candidate will not simply post jobs and wait for applications. You will actively source candidates, respond quickly to applicants, conduct structured screenings and interviews, coordinate credentialing and onboarding, prepare caregivers for deployment, and proactively support retention.

The ultimate goal is to maintain a strong, qualified, and ready-to-work caregiver bench so the organization can confidently accept new business without staffing shortages.

• Recruiting & Workforce Pipeline: Sourcing → Application → Contact → Screening → Interview → Qualification → Credentialing → Pre-Employment Requirements → Orientation → Ready-to-Work → Assignment → Retention
• Success will be measured by the quality, reliability, readiness, and retention of caregivers, not simply by the number of applications generated.

Qualifications

• Proven experience in candidate sourcing, resume screening, telephone/video interviewing, high-volume recruiting, and candidate follow-up.
• Experience managing multiple candidate pipelines simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to move candidates efficiently through a multi-step recruiting process.
• Excellent spoken and written English.
• Strong professional telephone presence and communication skills.
• Proficiency with Applicant Tracking Systems (ATS).
• Experience using job boards and online sourcing platforms.
• Proficiency with Google Workspace and/or Microsoft Office.
• Comfortable using Zoom and electronic document-management systems.

Requirements

• Maintain an active pipeline of qualified caregivers at all times.
• Recruit for Personal Care Aides, Caregivers, CNAs, Companion Caregivers, Dementia Caregivers, Overnight/Weekend Caregivers, High-Hour/Full-Time Caregivers, LPNs, and other positions as needed.
• Anticipate future staffing needs rather than waiting for urgent vacancies.
• Maintain a strong bench of qualified candidates who can be quickly matched to client assignments.
• Develop and execute sourcing strategies beyond traditional job postings.
• Utilize job boards, applicant databases, employee referrals, community resources, CNA and nursing programs, workforce-development organizations, and social/community networks.
• Review applications promptly and contact qualified candidates within the same business day whenever possible.
• Conduct structured pre-screening to evaluate caregiving and healthcare experience, relevant certifications and credentials, availability, and preferred working hours.
• Conduct professional telephone and video interviews using behavioral and scenario-based questions.
• Manage candidates from offer/acceptance through Ready-to-Work status, including coordination of required credentials and certifications.
• Maintain an appropriate reserve of approximately 8–12 fully cleared, oriented, and deployable caregivers.
• Partner with Business Development and Scheduling to assess caregiver availability for new and existing cases.
• Maintain structured communication with caregivers at key milestones.
• Maintain an organized employee referral process.
• Maintain accurate, real-time candidate statuses in the Applicant Tracking System (ATS).

Benefits

• Full-time remote position supporting U.S.-based operations.
• Standard schedule: Monday–Friday, 9:00 AM–6:00 PM U.S. Eastern Time.
• Occasional schedule flexibility may be required based on urgent staffing needs, candidate availability, or operational requirements.

Company Description

Spectra Management is a talent acquisition and management consulting firm that partners with growing organizations to build high-performing teams. We are currently recruiting on behalf of a premier, rapidly growing home-care organization dedicated to providing dependable, compassionate, and professional care to individuals and families across the communities they serve.