[Hiring] Bilingual Payroll & HR Assistant @Cobalto Talent

Role Description

We are hiring bilingual (English/Spanish) payroll and HR assistants to work 100% remotely from Mexico for companies in Madison, Wisconsin with large hourly and Spanish-speaking workforces: construction, landscaping, cleaning, food processing and manufacturing.

What you will do

• Payroll
  • Collect and review timesheets each week; flag missing punches and overtime before payroll closes.
  • Enter weekly or biweekly payroll in the client's payroll system and prepare it for approval.
  • Process new hires, rate changes, deductions, garnishments and terminations.
  • Answer employee questions about pay stubs, hours and direct deposit, in Spanish or English.
• HR administration
  • Prepare onboarding packets and track I-9 and W-4 completion.
  • Keep employee files, certifications and PTO balances up to date.
  • Translate HR notices, policies and safety communications into Spanish.
  • Coordinate benefits enrollment paperwork with the client's broker or PEO.

Qualifications

• 2+ years in payroll, HR administration or both, for a company with hourly workers.
• Advanced English (B2+) and native or fluent Spanish.
• Precision with hours, rates and deductions; you double-check before you submit.
• Discretion with confidential employee data.
• Intermediate Excel.

Requirements

• Mandatory Requirements:
  • 2+ years of experience in Payroll and/or HR Administration.
  • Experience processing payroll for hourly employees.
  • Advanced English (B2+) and fluent Spanish.
  • Hands-on experience with timesheets, overtime, deductions, and payroll processing.
  • Knowledge of onboarding and employee records.
  • Intermediate Excel skills.
  • High accuracy, confidentiality, and attention to detail.
  • U.S. payroll systems: ADP, Paychex, Gusto, QuickBooks Payroll, or Paylocity.
  • Knowledge of I-9, W-4, overtime rules, and garnishments.
  • Experience in construction, manufacturing, landscaping, or similar industries.