[Hiring] Virtual Accounting and Operations Specialist @Somewhere

Role Description

This unique role blends accounting coordination, bookkeeping, operations systems design, and general executive assistance. The ideal candidate will be well organized and comfortable dealing with small-business finances and experienced with reading and correcting financial statements. This individual will be responsible for overseeing the accounts payable and receivable, processing payroll and conducting other tasks related to finance, and should be excellent at recording data and have the ability to produce clear financial reports.

Duties and Responsibilities

• Financial Management: Act as the primary lead for bookkeeping, reconciliations, expense tracking, and accounts payable/receivable for multiple small businesses.
• Reporting & Payroll: Generate and maintain essential financial statements (P&L, Balance Sheet) and support payroll administration for employees and contractors (including benefits management).
• Operating Accounting & Billing Software: We are looking for someone experienced in Quickbooks Online (need to be very experienced in setting up and operating), and a bonus if experienced with BillQuick Core, Jobber, Softledger, Excel, and more.
• Systems Design: Audit current business workflows and implement automation or process changes following the order: question, delete, simplify, accelerate, and automate.
• Operational Support: Assist with scheduling, correspondence, and project follow-ups for the Principal while maintaining digital filing systems.
• HR & Recruitment: Assist with planning, recruitment searches, and onboarding for new hires across portfolio companies.

Qualifications

• Language requirement: Excellent English Communication Skills
• Education: Bachelor's Degree in Accounting or a similar field.
• Accounting Expertise: 5+ years of accounting experience, specifically with small businesses in Professional Services (engineering, architects, etc.) or labor services (construction, landscaping). We are looking for someone who can handle the whole financial stack from bookkeeping to financial statements and knows how to investigate issues.
• Technical Skills: High proficiency with QuickBooks Online, Google Workspace, Microsoft 365, and Slack. Strong organizational and analytical skills. Detail-oriented.
• Tech Setup: Reliable desktop/laptop, >50Mbps internet, consistent connection, etc.