[Hiring] Travel Expense Analyst @Aston Carter

Role Description

This position involves performing a variety of tasks related to Travel Accounting within a shared service organization. The role primarily focuses on auditing high-volume business travel expense reports and ensuring compliance with company travel policies, Generally Accepted Accounting Principles (GAAP), Federal Acquisition Regulations (FAR), and IRS guidelines.

• Audit high volume business travel expense reports utilizing the CostPoint Expense Reporting application.
• Ensure expenses comply with company travel policy/procedures, GAAP, FAR, and IRS guidelines.
• Investigate discrepancies in expense reports.
• Provide guidance to employees on expense reporting policies and procedures.
• Manage unprocessed expense transactions.
• Export/Import expense reports in AP module weekly and resolve Project/Accounts errors.
• Process corrections and adjustments on expense reports.
• Perform maintenance for new/inactive foreign currencies in CostPoint Expense.
• Monitor outstanding travel advances.
• Communicate compliance issues for Travel and Expense to all levels of employees and management.
• Identify new ways to add value and proactively take on new tasks.
• Answer employee inquiries via email and phone calls.
• Support internal and external audits.
• Participate in special projects as assigned.

Qualifications

• 1+ years of experience in expense report processing and auditing for a government contractor.
• 6+ months of recent experience with Costpoint and Deltek T&E.
• Basic proficiency in Excel, including using prebuilt templates for reports.
• Understanding of allowed vs unallowed per FAR Part 31 Cost Principles.
• Understanding of SOX and/or experience working for a public company.

Requirements

• Bachelor's degree in accounting or a related field.
• Currency conversion experience.
• Minimal job hopping.
• Ability to articulate strong attention to detail and basic computer skills.
• Customer service proficiency to support employees at various levels, from entry-level to Executive VP.

Benefits

• Medical, dental & vision.
• Critical Illness, Accident, and Hospital.
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Work Environment

The position is 100% remote, ideally in the EST or CST time zone. Standard working hours are Monday to Friday, 8 AM to 5 PM EST. The role requires availability from the week after Thanksgiving through the first week of January, with potential for a few days off if team coverage allows.

Job Type & Location

This is a Contract position based out of Virginia Beach, VA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Application Deadline

This position is anticipated to close on Oct 20, 2026.