[Hiring] Transport Invoicing Specialist @Synct

Role Description

We are seeking a Transport Invoicing Specialist to support the finance and operations team of a leading Australian refrigerated transport and logistics company. This role is responsible for ensuring the accurate and timely billing of completed transport jobs by validating supporting documents such as Bills of Lading (BOL), Proof of Delivery (POD), and consignment notes, while applying the correct freight charges and billing instructions.

The ideal candidate has hands-on experience supporting Australian transport or logistics operations, demonstrates exceptional attention to detail, and thrives in a fast-paced, process-driven environment. This is a temporary, contract-based work-from-home position supporting Australian business operations during Australian Eastern Standard Time (AEST) business hours.

Compensation & Work Setup:

• Salary Range: PHP 35,000 – PHP 45,000 per month
• 100% Work from Home
• Day Shift (Aligned with AEST)
• Temporary Contract Role
• Company-provided equipment

Qualifications

• Minimum 2 years’ experience supporting Australian transport, logistics, freight, or supply chain operations
• Proven experience in transport or freight invoicing, including validation of Bills of Lading (BOL), Proof of Delivery (POD), consignment notes, and supporting transport documentation
• Experience working with Transport Management Systems (TMS)
• Familiarity with invoicing and accounting platforms such as Xero, MYOB, QuickBooks, NetSuite, or similar systems
• Strong attention to detail, analytical thinking, and accuracy in invoice processing and billing validation
• Excellent written and verbal English communication skills
• Strong organizational, problem-solving, and time management skills
• Ability to manage multiple priorities, meet deadlines, and work independently in a remote environment
• Willingness to work during Australian Eastern Standard Time (AEST) business hours
• A bachelor’s degree in accounting, Finance, Business Administration, or a related field is advantageous but not required

Requirements

• Review daily job manifests and confirm completed deliveries in the Transport Management System (TMS)
• Verify shipment details using Bills of Lading (BOL), Proof of Delivery (POD), and consignment notes before creating invoices
• Apply freight charges, fuel levies, and accessorial charges based on customer rate cards and contractual agreements
• Validate pickup and delivery information, load types, and service codes against customer requirements
• Match delivery dockets and driver sheets against transport system records to ensure billing accuracy
• Scan, organize, and maintain BOL, POD, and supporting billing documentation for audit and compliance purposes
• Identify billing discrepancies and prepare adjustment or credit notes when required
• Coordinate with operations and customer service teams to resolve documentation, billing, or rate-related queries
• Maintain and update customer rate cards and billing instructions within the invoicing system
• Support continuous improvement initiatives to enhance invoicing accuracy and operational efficiency

Application Process

• Preliminary Interview (Synct Team)
• Client / Final Interview
• Contract Offer