[Hiring] Senior Payroll Administrator @Ōura

Role Description

We are looking for a detail-oriented and experienced Senior Payroll Administrator to lead and manage payroll operations for our growing workforce. In this role, you will be responsible for ensuring the accurate and timely processing of payroll, maintaining compliance with tax and labor regulations, assisting in optimizing payroll systems, and supporting cross-functional teams including HR, Accounting, and FP&A. The ideal candidate has a strong background in payroll administration, a deep understanding of payroll software and statutory requirements, and a proactive approach to process improvement and problem-solving.

What you will do:

• Payroll Processing & Management
  • End-to-End Operations: Oversee multi-state, semi-monthly payroll processing for all employees.
  • Lifecycle Changes: Manage day-to-day operations including onboarding, merit increases, department changes, terminations, and leaves of absence.
  • Compensation Handling: Ensure accurate and timely processing of bonuses, commissions, garnishments, and additional payments.
  • Validation: Validate and reconcile payroll runs and reports for final approval and submission.
• Compliance & Regulation
  • Legal Adherence: Ensure all payroll practices comply with local, state, and federal laws.
  • Tax & Reporting: Manage year-end tax reporting (e.g., W-2s) and stay current on labor regulations and statutory requirements.
• System Maintenance & Optimization
  • Technical Oversight: Maintain and update payroll software; troubleshoot and resolve system issues.
  • Integrations: Collaborate with HR and IT to manage system upgrades and cross-functional integrations.
• Audit & Financial Reporting
  • Financial Analysis: Prepare cost reports, variance analyses, and monthly journal entries for benefits and payroll.
  • Reconciliations: Create monthly reconciliations of benefit invoices, payroll accounts, and taxes.
  • Audit Support: Assist with internal/external audits and maintain records in accordance with retention policies.
• Equity Administration
  • Data Management: Accurately maintain employee equity data within Carta.
  • Transaction Processing: Process equity grants and exercises; prepare grant information for Board approval.
  • Compliance: Reconcile equity records for audit purposes.
• Employee Support & Strategy
  • Inquiry Resolution: Address employee payroll questions professionally and promptly.
  • Process Improvement: Identify operational inefficiencies and implement best practices to improve accuracy.

Qualifications

• 5+ years of multi-state payroll experience in growing companies. Global payroll experience is a significant plus.
• Extensive experience with major HRIS/Payroll systems (ADP, UKG, Workday). UKG Pro preference.
• Strong ability to align payroll data with accounting systems, including journal entries and month-end reporting.
• Ability to explain complex payroll/tax information to stakeholders clearly and maintain strict confidentiality.
• Proven track record of working effectively with HR, Finance, and external vendors.

Benefits

• Competitive salary and equity packages
• Health, dental, vision insurance, and mental health resources
• An Oura Ring of your own plus employee discounts for friends & family
• 20 days of paid time off plus 13 paid holidays plus 8 days of flexible wellness time off
• Paid sick leave and parental leave
• Oura takes a market-based approach to pay, which may vary depending on your location.
• Region 1: $119,000 - $140,000
• Region 2: $106,250 - $125,000
• Region 3: $99,450 - $117,000