[Hiring] Senior AP Specialist @X Games

Role Description

The Senior AP Specialist independently manages the day-to-day accounts payable operation at X Games including:

• Vendor onboarding
• Invoice processing
• Athlete payments
• Event staffing costs
• Payment runs

Reporting to the VP, Global Controller, this role ensures every vendor, athlete, and staffing partner is paid accurately and on time, with clean documentation and strong controls behind every payment.

This is more than a transaction-processing role. We're looking for someone who:

• Takes ownership
• Spots problems before they become fire drills
• Builds processes that hold up as volume grows

Live events create bursts of high-volume, time-sensitive payments across many payee types, and this person will ensure we handle them well. When the team needs it, you'll also step into accounts receivable to keep billing and collections moving. As X Games grows, this role has the opportunity to grow into a leadership position as the team expands.

You're detail-oriented, pragmatic, and comfortable managing high transaction volume and tight deadlines while maintaining accuracy and strong internal controls. You’re equally comfortable:

• Investigating a reconciliation difference
• Resolving a vendor issue
• Improving a workflow that isn’t working

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent relevant experience will also be considered.
• 3+ years of progressive accounts payable experience, with demonstrated ability to independently manage the full AP cycle.
• Experience with payee tax compliance, including W-9 and W-8BEN collection, 1099 reporting; International Payment and tax reporting experience is a plus.
• Strong attention to detail, organizational, analytical, and communication skills, with the ability to manage high transaction volume and competing deadlines.
• Strong understanding of AP accounting, accruals, cut-off, reconciliations, aging analysis, and general GAAP fundamentals.
• Experience supporting month-end close and reconciling AP subledgers to the general ledger.
• Proficiency with ERP and financial systems; NetSuite experience is strongly preferred. Experience with Ramp or similar platforms is a plus.
• Experience in live events, sports, entertainment, or heavy AP volume environments is a plus.

Requirements

• Own the end-to-end AP cycle, including vendor onboarding coordination and maintenance, invoice processing, GL coding, approval workflows, payment runs, and AP aging.
• Manage payments to athletes, including prize money, appearance fees, and other contracted amounts.
• Process and reconcile invoices from staffing agencies and event labor vendors.
• Support vendor settlements for live events and league operations.
• Own AP subledger reconciliations, review outstanding payables, and coordinate with the Accounting Manager on AP-related accruals and month-end close activities.
• Serve as the primary contact for vendor, athlete, and staffing partner payment questions.
• Maintain strong AP controls, including verification of vendor bank detail changes and other payment fraud safeguards.
• Work within NetSuite, Ramp, and other financial systems to keep vendor and AP data accurate.
• Perform other related duties and support additional accounting and finance activities as needed.

Benefits

• Medical, Dental, Vision
• Short-Term and Long-Term Disability
• Life Insurance
• 401(k)
• Unlimited PTO
• Home Office Allowance
• Monthly Work-From-Home Stipend
• Fully Remote Work Environment
• Opportunity to attend future X Games events