[Hiring] Revenue Cycle Manager @ABA Therapy Partners

Role Description

The Revenue Cycle Manager will serve as a hands-on player-coach, overseeing billing, accounts receivable, accounts payable, and financial operations for ABA Therapy Partners. This role is ideal for a strategic, solutions-oriented leader who can manage day-to-day operations while identifying opportunities to streamline workflows, improve accuracy, strengthen collections, and reduce manual processes through automation and scalable solutions. The successful candidate will bring a strong understanding of revenue cycle best practices, billing requirements, authorization processes, and reimbursement rules for California regional centers, school districts, and insurance payers. Reporting directly to the CEO, this individual will play a key role in strengthening financial processes, improving revenue performance, and building the operational infrastructure needed to support the company's continued growth.

Key Responsibilities

• Process Improvement
  • Document every finance workflow end to end (session data to invoice to payment to cash to month-end close) with clear owners, inputs, outputs, deadlines, and handoffs.
  • Identify bottlenecks, rework, duplicate entry, and error sources. Prioritize fixes by impact on the business.
  • Lead automation across billing, AR, AP, and reporting using our systems (HiRasmus, Lumary, Rippling, Quickbooks, Google Workspace) and other tools as needed.
  • Write and maintain SOPs and checklists so any team member can be trained to run each process the same way every time.
  • Build in checks that catch errors before they reach a client or vendor, with clear separation of duties and approval rules.
  • Set baselines, track improvement, and report what changed each quarter.
• Billing
  • Lead the monthly billing cycle for all clients we directly invoice, including Regional Centers and School Districts.
  • Work directly with outsourced billing partners to drive prompt and accurate insurance client billing and collections.
  • Partner with the appointment rendering and scheduling teams so the data used for billing is clean and complete before billing begins.
  • Convert documented sessions and session notes into invoices based on authorized hours, rates, and codes.
  • Manage submissions according to each client's requirements, and resolve discrepancies or denials quickly.
• Accounts Receivable and Collections
  • Own the AR aging, follow up on overdue invoices, and drive down days sales outstanding (DSO).
  • Post incoming payments accurately in our Practice Management system and reconcile them to invoices.
  • Track root causes of short pays, denials, and disputes, and fix the process upstream so they don't repeat.
  • Own the relationship with outsourced billing partners to drive partnership, data integrity, clean claims, prompt payment and collections.
  • Work with families in a professional, respectful manner to establish payment plans and otherwise collect on copays, coinsurance and other patient responsibility items.
• Accounts Payable
  • Manage vendor setup, invoice intake, approvals, and payments on a predictable schedule, meeting vendor payment terms.
  • Enforce spending approval thresholds and documentation, and keep AP clean for audits.
  • Track recurring spend and subscriptions. Identify savings opportunities.
• Finance Operations
  • Define and run a monthly calendar for billing, collections, payment posting, AP, reconciliations, and close.
  • Support an accurate, on-time close of financials with reconciliations and clean handoff/collaboration with our CPA and accounting partners.
  • Monitor cash position weekly and keep leadership 60 days ahead of cash needs.
  • Keep billing and payment records audit-ready and aligned with client contracts and expectations, and funder rules.
• Analysis, Forecasting, and Reporting
  • Produce weekly and monthly finance scorecards: billed vs. authorized hours, unrendered sessions, collection rate, DSO, AR aging, AP aging, cash position, and margin by client and school district.
  • Build and maintain rolling revenue, cash flow, expense and net income forecasts.
  • Support the annual budget and forecasts, and track actual performance against it.
  • Analyze profitability by client, district, and service line, model the impact of rate changes and new contracts, and support pricing and growth decisions.
  • Answer leadership's financial questions quickly with clear, data-centered analysis.
• Team Leadership and Collaboration
  • Lead billing and finance specialists, providing training, feedback, and clear workflows.
  • Work closely with clinical operations, scheduling, HR, and leadership so finance processes fit the realities of the business.

Qualifications

• Minimum of 5 years of experience in revenue cycle management, healthcare or behavioral health billing, or a comparable financial operations role.
• Minimum of 3 years of experience billing California Regional Centers under the Department of Developmental Services (DDS) and 3 years of experience with school district billing.
• Minimum of 5 years of experience directly managing accounts receivable (AR), accounts payable (AP), cash application, account reconciliations, and month-end close processes.
• Demonstrated success evaluating and redesigning workflows, improving billing accuracy, reducing denials and errors, shortening collection cycles, and implementing process improvements or automation to increase efficiency.
• Advanced spreadsheet skills, with experience developing financial forecasts, reporting dashboards, performance metrics, and financial models to support business decisions.
• 3+ years experience with accounting, billing, payer portals and practice-management systems.
• Bachelor's degree in Accounting, Finance, Business Administration, Healthcare Administration, or a related field preferred.

Core Competencies and Soft Skills

• Strong analytical, problem-solving, and organizational skills, with a high degree of accuracy and attention to detail.
• Takes a proactive, hands-on approach to identifying inefficiencies, challenging existing processes, and developing scalable solutions.
• Communicates financial information, performance trends, and operational issues clearly to both finance and non-finance stakeholders.
• Demonstrates initiative, drives resolution to conclusion, and takes ownership of revenue cycle performance, accuracy, and process outcomes.
• Handles sensitive financial, employee, and client information with discretion and professionalism.
• Thrives in a fast-paced, evolving organization and can build, improve, and scale processes to support continued business growth.

Benefits

• After 90 days, full-time exempt employees will be eligible for health insurance, dental, vision, company paid life insurance, 401k, and unlimited PTO.

Good Faith Salary Range

For this position is $70,000 to $80,000 annually.

Company Description

Our client is an Equal Opportunity Employer. We prohibit discrimination and harassment of any kind based on race, color, religion, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, age (40 and over), national origin, ancestry, physical or mental disability, medical condition, genetic information, military and veteran status, cannabis use (off-duty), or any other characteristic protected by federal, state, or local laws.

Our client is committed to providing reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of their position.