[Hiring] Research Finance Analyst @La Jolla Institute for Immunology

Role Description

The Research Finance Analyst is responsible for facilitating proper post-award accounting and reporting of grant and/or contract funds, in order to remain in full compliance and within budget, of the funders’ stipulations.

• Manage funding for 8-10 labs
• Monitor grants ending and consult with PIs about changes needed 2-6 months prior to grant end date
• Work with PIs to identify grants with potential over/underspends and suggest alternative spending solutions in a timely manner
• Update and provide analysis for lab forecasts no less than quarterly
• Maintain files related to all portfolio funding
• Respond to lab inquiries and requests
• Follow-up on quarterly effort certifications
• Review personnel allocations with labs/PIs and adjust effort accordingly
• Process Labor Distribution Instruction (LDI) forms per lab request
• Update Corporate-Sponsored Research Agreements (CSRA) Fee spreadsheet to ensure PIs and Labs are receiving their portion of the Admin Fee
• Meet and communicate with PIs and/or lab managers no less than monthly
• Send reminders to subcontractors of balances and final invoice due dates and respond to inquiries
• Assist manager with year-end subaward accrual
• Review, obtain approval from PI and send subcontractors’ invoices to Accounts Payable (AP) to process
• Prepare and submit financial reports for all portfolio related funding
• Work with OSR to respond to financial inquiries from prime awardees
• Complete appropriate forms for transfer of grants to other institutions as requested
• Assist Manager with Single Audit and Financial Audit Requests
• Review and allocate core chargebacks for labs every month
• Review monthly Payroll journal entries
• Review expense reports, AMEX reconciliations and other payment requests in Accounts Payable folders
• Review terms and conditions of new/renewed funding and complete budget set-ups
• Input and review budget adjustments as needed
• Notify labs and admin departments regarding grants ending each month
• Maintain system rules for funds available for purchase orders and core chargebacks
• Closeout grants via journal entry and/or budget adjustment within 30-60 days of budget end date
• Other assigned duties

Qualifications

• B.S./B.A with 2 or more years of prior accounting related experience desired
• Excellent Excel skills needed
• Must have organizational skills and communicate effectively with others
• Working knowledge of GAAP required
• Federal and non-federal grant accounting or administration experience required
• Ability to work remotely as required

Benefits

• Competitive salary
• Medical/dental/vision benefits
• Paid sick leave
• Contributions to a retirement plan (403B)

Company Description

The La Jolla Institute for Immunology (LJI) offers a collegial work environment that emphasizes collaboration, teamwork and creativity.

• Ranked as one of the best places to work in San Diego by the San Diego Business Journal for the last decade
• Hosts world-renowned faculty and over 80 postdoctoral researchers with scientists from over 30 countries
• Located in the Science Research Park on the campus of UC San Diego
• Provides easy access to the San Diego life sciences community