[Hiring] Project Accounting Coordinator @Bowman Consulting Group, Ltd.

Role Description

Bowman has an opportunity for a Project Accounting Coordinator to join our team remotely. Responsible for the project billing process, including:

• Responding to client inquiries
• Verifying employee's chargeable time in accordance with established accounting standards and billing policy

Perform work under moderate supervision, receiving direction on moderately complex assignments. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles.

• Develop and maintain strong relationships with both internal and external clients
• Assist and work with the Project Manager to ensure accurate and timely billing
• Design and implement processes to improve cash flow and reduce receivables
• Monitor and negotiate the collection of overdue accounts

Manage monthly invoicing process for projects, including:

• Monitoring and maintaining timely Client and Company invoice due/dates
• Coordinating and issuing timely draft invoices to/from several Project Managers
• Processing all billing edits, including transfers, labor adjustments, comments, etc.
• Proofing and issuing final invoices to clients via email
• Preparing and submitting all supporting client invoice documents
• Reviewing vendor and subcontractor invoices
• Attending external client meetings or webinars
• Setting up accounts and maintaining understanding of various Client portals
• Handling and completing client vendor requests
• Performing project account reconciliations and ad hoc requests
• Reviewing aged accounts and facilitating collections activities
• Providing recommendations to the Cash Clerks for cash applications
• Communicating regularly with clients to resolve issues
• Acting as liaison between operations and corporate accounting functions
• Assisting with annual financial audit preparation as needed

Qualifications

• Bachelor's degree in accounting or commensurate relevant experience
• Entry level position, no prior experience required; any experience in accounting/finance a plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Previous experience in the engineering/construction or services industry is required
• Proven track record and knowledge of working with accounting systems such as Deltek Vision

Requirements

• Ability to work both independently and within a team environment
• Ability to effectively communicate with all levels of the organization and external partners
• High degree of discretion and ability to manage highly confidential information
• Strong sense of urgency in responding to constituents
• Self-reliance and ability to operate independently with limited direction
• Effective working relationship with internal leaders and peers, as well as external clients
• Ability to effectively manage multiple time-sensitive tasks
• Data analysis and interpretation skills
• Strong written and verbal communication skills
• Highly motivated and problem-solving attitude

Benefits

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts
• Eligibility for certain benefits may vary based on position, location, and employment status