[Hiring] Project Accountant @Aston Carter

Role Description

This fully remote Senior Project Accountant / Billing Specialist role supports large-scale construction and capital projects through comprehensive financial administration, project billing, cost tracking, reporting, and systems management. The position acts as a key partner to project management, project controls, accounting, and operations teams, ensuring accurate invoicing, robust financial reporting, and clear project cost visibility throughout the entire project lifecycle. This is a newly created role with strong opportunities to contribute to a growing project team.

Responsibilities

• Manage and support the subcontractor invoicing process, including detailed invoice review, validation, reconciliation, and payment tracking to ensure accuracy and compliance with contractual terms.
• Prepare, coordinate, and process client billings, ensuring all invoices are accurate, timely, and aligned with contract requirements and project milestones.
• Monitor project financial performance by tracking budgets, commitments, invoices, and actual project costs, and highlighting variances for project leadership.
• Assist with project cost control activities, including reporting on budget versus actual costs, committed costs, invoiced costs, estimate at completion (EAC), cash flow forecasting, and cost and performance KPIs.
• Generate, maintain, and distribute recurring financial and operational reports for project leadership and stakeholders, providing clear and actionable insights.
• Utilize multiple project accounting and management systems, including ERP and project management platforms such as PM Web, Procore, Deltek, Ariba, and similar tools, along with Microsoft Office applications.
• Leverage advanced Microsoft Excel skills to analyze cost data, reconcile project accounts, perform lookups and pivot table analyses, and prepare comprehensive financial reporting packages.
• Support month-end close and project closeout activities, including billing reconciliations, accruals, journal entries, and preparation of required financial documentation.
• Coordinate project-related administrative requirements, including badging, access requests, and document management across contractor and client platforms.
• Maintain accurate and organized project records, including contracts, change orders, invoices, general ledger entries, accounts payable documentation, and supporting financial files in accordance with company and client requirements.
• Partner closely with Project Managers, Project Controls, Accounting, and Operations teams to ensure project financial data remains accurate, current, and aligned across systems.
• Assist with audits, compliance reviews, and other project accounting initiatives as needed, providing documentation and explanations for project financial activity.
• Support job costing and construction cost tracking efforts to ensure proper allocation of costs and visibility into project profitability.
• Manage multiple priorities in a fast-paced project environment while meeting deadlines for billing, reporting, and month-end activities.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• At least 3 years of experience in project accounting, construction accounting, billing, or project financial administration.
• Experience supporting large construction, engineering, infrastructure, or capital projects.
• Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting.
• Proficiency with ERP and project accounting systems such as PM Web, Procore, Deltek, Ariba, or similar platforms.
• Advanced Microsoft Excel skills, including reporting, pivot tables, lookups, and financial analysis.
• Knowledge of general ledger accounting, reconciliation, accounts payable, journal entries, and job costing.
• Excellent organizational skills with the ability to maintain detailed and accurate financial records.
• Strong analytical skills with the ability to interpret financial data and provide meaningful insights.
• Effective written and verbal communication skills for collaborating with project teams and stakeholders.
• Ability to manage multiple priorities and deadlines in a fast-paced project environment.

Requirements

• Experience with construction cost control, cost KPIs, and estimate at completion (EAC) reporting.
• Familiarity with cash flow forecasting and performance metrics for large projects.
• Experience working within multi-stakeholder project environments involving contractors, clients, and internal teams.
• Comfort using multiple systems and platforms for billing, document management, and project administration.
• Ability to work independently in a remote setting while maintaining strong collaboration with distributed team members.
• Attention to detail and commitment to accuracy in invoicing, reconciliations, and financial documentation.
• Adaptability to a newly created role with evolving processes and opportunities for continuous improvement.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Work Environment

This is a fully remote position within a growing project team, offering flexibility in daily work location while maintaining close collaboration with project leadership and stakeholders. You will use a range of technologies and systems, including ERP and project accounting tools such as PM Web, Procore, Deltek, Ariba, and Microsoft Office applications, with a strong emphasis on Excel for reporting and analysis. The role includes structured training and overlap with an experienced team member who has previously supported similar projects, ensuring a smooth onboarding process. Periodic quarterly visits to Essex Junction, Vermont are expected for onsite project functions and team collaboration; these trips are fully expensed. The work environment is fast-paced and project-driven, with a focus on accuracy, transparency, and partnership across project management, project controls, accounting, and operations.

Application Deadline

This position is anticipated to close on Aug 24, 2026.