[Hiring] Portfolio Manager/Compliance Analyst @Woda Cooper

Role Description

The Portfolio Manager/Compliance Analyst will be responsible for managing audits and compliance reviews for the assigned portfolio, ensuring accurate reporting and documentation.

• Schedule and maintain a calendar of all audits and compliance reviews for the communities in assigned portfolio.
• Assist with all monthly state tenant data reporting.
• Maintain accurate monthly occupancy reporting to external stakeholders.
• Mail monthly utility reimbursement checks to the site.
• Review incoming documents and ensure they are saved in accurate folders on the company shared drive.
• Update and maintain all management documents.
• Prepare all Affirmative Fair Housing Marketing Plans with all attachments for existing properties.
• Prepare management agreements and management plans as needed for existing and new developments.
• Create and send annual posting notices for budgets and utility usage.
• Maintain RealPage attributes and site details.
• Implement bulletin board procedure and ensure all postings are complete and current.
• Collect and upload final approved lease up files to investor portal as required.
• Prepare investor reporting and submit to Senior Manager for review and upload.
• Complete required quarterly reporting.
• Ensure all monthly state reporting is completed accurately and in a timely manner.
• Review and submit requests for all due diligence items needed for upcoming inspections by all state agencies, HUD, investors, and lenders for assigned properties.
• Draft PRAC811 Contracts, obtain signatures and submit to the state agencies for approval.
• Collaborate with RM’s and RVP to draft the required response for all state agency, HUD, investor, and lender compliance and community level audit responses for review by Senior Manager.
• Review template management agreements and management plans and provide comments as circumstances change.
• Prepare documents for development staff for LIHTC applications and other funding applications.
• Assist new field associates with access to the Staples account for their site.
• EIV Monitor Property Compliance Reports monthly.
• Assist with FASSUBTRACS, IMAX, PASS.
• Review Transmittals and transmit corrections.
• Submit HAP Vouchers for HUD.
• Posting payments for TRACS monthly.
• Review and correct HAP ledgers.
• Submit Special Claims.
• Assist with the daily file processing reviews for new move ins and re-certifications for those properties that participate in the housing programs of designated portfolio.
• Prepare and update Rent Schedules with income, rent and utility allowances.
• Track, review, and prepare Utility Allowances.
• Assist with the monthly, quarterly and annual reports requested from the city, county, state and other agencies.
• Aid in preparing for audits either internally or on site, when needed.
• Work closely with properties and managers in training and other areas in times of need.
• Monitor state agency websites to ensure we are using the most up-to-date forms and policies.
• Prepare in-house weekly, monthly and quarterly reports.
• Track and monitor EIV compliance.
• Assist other departments in time of need.
• Monitor and approve 504 requests.
• Assist with other duties as assigned.

Qualifications

• Proficient in Microsoft Office Suite.
• Proficient in Real Page OneSite preferred.
• Strong analytical skills and familiarity with basic accounting.
• Ability to remain flexible and efficient in a fast-paced environment.
• Ability to make intelligent and quick decisions, working well under pressure.
• Strong knowledge of income calculations and eligibility requirements.
• Detail-oriented with excellent organizational and record-keeping skills.
• Ability to interpret complex regulations and apply them accurately.
• Effective communication and customer service skills.

Requirements

• Bachelor's Degree preferred.
• Experience working in affordable housing programs including one or more of the following: LIHTC, Section 8, PRA 811, and HOME required.
• Certifications preferred: COS, COS-V, HCCP, EIV Specialist.

Physical Requirements

• Must possess a valid driver’s license and auto insurance.
• Travel with notice required.
• Must be able to lift 15 pounds at a time.
• Must be able to sit for prolonged periods while performing computer-based and administrative tasks.

Benefits

• Competitive wages and annual bonus opportunities.
• Medical, Dental and Vision.
• Short Term Disability and Life Insurance.
• 401k with Company Match.
• 100% Employee-Owned Company with the Employee Stock Ownership Plan (ESOP).
• Cell Phone Discount.
• 12 Days Paid Time Off.
• 8 Paid Holidays & 2 Floating Holidays!
• Fitness Reimbursement.
• Professional Development Reimbursement.