[Hiring] Payroll Tax Analyst @Fanatics Inc.

Role Description

Supports multi-state, multi-FEIN payroll tax operations in a fast-paced, high-volume environment, helping ensure accurate and timely tax filings, deposits, and reconciliations. Responsibilities include payroll tax compliance support, amendments, year-end processing, W-2/W-2c preparation, and audit support. Our ideal candidate is a self-starter and team player with solid Excel skills and an interest in using AI tools to improve accuracy and efficiency. This temporary role reports to the Manager, Payroll Tax.

What You’ll Do

• Support payroll tax compliance across multiple states, localities, and FEINs, helping ensure accurate and timely filings, deposits, and reconciliations.
• Process payroll tax amendments and respond to agency notices in a timely manner, partnering with ADP SmartCompliance and the team as needed.
• Assist with year-end payroll tax processing, including W-2 and W-2c preparation, review, and distribution.
• Stay informed on federal, state, and local payroll tax laws and regulations, and flag changes to the team.
• Reconcile payroll tax liabilities, deposits, and filings across FEINs and jurisdictions on a regular basis.
• Partner with HRIS/Payroll teams on Oracle HCM to help ensure accurate tax setup and employee tax profiles.
• Use Excel (VLOOKUP, pivot tables) to analyze payroll tax data, identify discrepancies, and support resolution.
• Use AI tools to streamline payroll tax research, reconciliation, and reporting.
• Manage multiple tasks and deadlines in a fast-paced, high-volume environment while maintaining accuracy.
• Support internal and external payroll tax audits.
• Communicate with internal stakeholders and external tax agencies/vendors to resolve payroll tax issues.
• Research payroll tax discrepancies to identify root causes and escalate risks to the team.
• Assist with special projects as assigned, such as tax jurisdiction setup, system testing, and process improvement.
• Partner with ADP SmartCompliance to research, respond to, and resolve payroll tax agency notices and inquiries within required deadlines, ensuring accurate and efficient resolution.

Qualifications

• College degree preferred.
• 1–3 years of payroll tax experience, ideally multi-state, in a fast-paced environment.
• Exposure to year-end payroll tax processing, including W-2 and W-2c preparation.
• Experience with ADP SmartCompliance and payroll tax amendments preferred.
• Experience with Oracle HCM or a similar payroll system preferred.
• Working knowledge of federal, state, and local payroll tax laws and regulations.
• Intermediate to advanced Excel skills, including VLOOKUP and pivot tables.
• Familiarity with or interest in using AI tools to support payroll tax analysis and efficiency.
• Multi-FEIN, M&A, or Canadian payroll tax experience a plus.
• Strong analytical, problem-solving, and organizational skills.
• Ability to deliver results in a fast-paced environment with strong attention to detail.
• Self-motivated, able to work independently and learn quickly.
• Strong verbal and written communication skills and ability to collaborate across teams and vendors.
• Professional, dependable, and able to maintain confidential information.
• APA Certification (CPP) is a plus.

Salary Range

$24 — $32 USD