[Hiring] Payroll Specialist @Pillar Innovations

Role Description

The Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage setup in Vista and progress toward full payroll processing capabilities. This role supports all major payroll functions.

This role must be proficient in the knowledge of Certified Payrolls and will become proficient with the products and services provided by Beitzel Corporation and Pillar Innovations. This individual must be flexible and willing to work extended hours as needed.

The Payroll Specialist will report directly to the Payroll Manager and will operate in a fully remote work environment.

What You'll Do

• Certified Payroll Reporting:
  • Prepare certified payroll reports (e.g., WH‑347 forms) according to federal, state, and local regulations.
  • Submit certified payroll reports to general contractors, government agencies, or online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion).
  • Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports.
  • Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents.
  • Ensure compliance with Davis‑Bacon, state prevailing wage laws, and project‑specific wage determinations.
• Payroll Processing:
  • Learn the weekly payroll process to assist or cover other Payroll Processors.
  • Manage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc.
• Other:
  • Complete and submit state unemployment separation notices.
  • Complete Verifications of Employment.
  • Assist with Onboarding, Offboarding, and updating employee information.

Working Conditions

• Sit, talk, listen, observe, read, write and type.
• Regularly walk, handle, or feel objects, tools, or controls; reach with hands and arms.
• The employee must occasionally lift and/or move up to 30 pounds.

Qualifications

• 1–3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training that demonstrates the ability to perform the duties of this position.
• Associate degree in Accounting or Business–Related discipline preferred.
• High School Diploma or equivalent required.
• Must have proven ability to deal sensitively with confidential material and use a high level of discretion and professionalism.
• Strong technical skills are required, including the ability to perform data file imports, navigate computer systems effectively, and use Excel spreadsheets and Outlook email with confidence.
• Familiarity with Viewpoint preferred but not required.
• Must possess strong mathematical and analytical skills – testing required during final candidate assessment.
• Ability to communicate effectively (both verbally and in writing) and to represent the company in a professional, competent, and courteous manner – testing required during final candidate assessment.
• Proficient in organizational skills with a high level of attention to detail and accuracy.
• Demonstrated ability to excel under pressure and to meet deadlines.
• Ability to coordinate with cross-functional teams to accomplish common goals.
• Must be able to effectively adapt to ever-changing and ever-emerging needs of the organization.

Benefits

• Comprehensive Benefits
• Medical, Dental, & Vision Insurance with Rx Coverage
• Life insurance
• 401(k) retirement plan with Company Match
• Short/Long term disability
• Paid time off (as outlined in the applicable Benefits Summary) and 7 paid holidays
• Paid lodging, per diem, and transportation provided for out-of-town work
• Employee focused work environment
• On-the-job mentoring and training
• Internal job postings
• Performance and salary reviews
• Employee feedback program
• Safety-first and drug free work environments
• Bonuses and incentives for working safely
• Company provided tools and basic safety equipment
• PPE allowances with no restrictions on vendors
• Weekly pay with premium pay for Sundays and holidays
• Overtime available as applicable
• Advancement through tailored employee career paths
• Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
• Scholarship opportunities for dependent children
• Applicant may also receive additional compensation based on the Company and individual's performances

Additional Eligibility Qualifications

• This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company’s Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.

AAP/EEO Statement

• This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.

ADA Statement

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Compensation

• Min: USD $22.00/Hr.
• Max: USD $28.00/Hr.
• Shift Differential (if working 2nd shift)