[Hiring] Payroll Specialist @American Psychological Association

Role Description

The Payroll Specialist ensures accurate processing and recording of the organization's payroll, provides timely and accurate financial information, and participates in daily data entry payroll processing. As a team, the payroll unit processes and distributes the APA’s bi-weekly payroll for more than 500 employees.

• Ensure employee payroll records are updated and maintained.
• Provide information and assistance to all APA employees, 3rd party payroll vendor, and regulatory agencies concerning all aspects of payroll.

Qualifications

• Education: Bachelors in Business Administration, or Bachelors in another business discipline.
• Experience: 6+ years of progressive experience in accounting office with 3-5 years directly working with an automated payroll system.
• Must demonstrate a solid understanding of accounting and business knowledge.
• Effective communication and writing skills.
• Excellent problem solving/judgment skills.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and exercise extreme discretion.
• Preferred: CPP (Certified Payroll Professional certification) or FPC (Fundamental Payroll Certification).
• Experience with UltiPro preferred.

Requirements

• Experience with Ultipro highly preferred.
• Experience with accounting software (Business Central) useful.
• Knowledge of MS Office including Excel and Word.

Responsibilities

• Prepare and process APA’s bi-weekly payroll including but not limited to:
• Review timesheets for compliance with APA’s policy and FLSA.
• Ensure all changes made by Human Resource business partners properly flow into the appropriate payroll period.
• Process requests for bonus and other supplemental payments.
• Process requests for manual checks and auxiliary pay.
• Ensure accuracy of the bi-weekly payroll prior to processing.
• Prepare payroll journal entries and upload to accounting system.
• Perform other payroll related duties including, but not limited to:
• Reconcile all general ledger payroll accounts monthly and resolve discrepancies.
• Ensure new hires, terminations, rehires, promotions are accurately entered in the system.
• Maintain employee payroll & timesheet records.
• Manage employee PTO plan balances to ensure accuracy of time usage and accruals.
• Ensure accuracy of year-end PTO rollover.
• Process all garnishment and other special payroll deductions.
• Administer and maintain employee benefit programs/services.
• Communicate timely to all APA staff any important announcements concerning payroll.
• Ensure timely and accurate quarterly/annual federal and multi-state tax filings by vendor.
• Act as liaison to 3rd party payroll vendor.
• Research and respond to inquiries and requests from local, state, and federal taxing authorities.
• Train other team members and coordinate daily work, as needed.
• Assist as needed for audit/tax requests, research, and other ad hoc projects at the request of supervisor and senior management.
• Other duties as assigned.

Benefits

• Remote Work/Flexible Scheduling.
• 401(k) option with employer match of up to 4%.
• Medical, dental, and vision insurance options and an outpatient mental health benefit.
• Paid personal/vacation time plus 12 paid holidays.
• Family/Medical Leave.
• Tuition assistance.
• Employee Assistance Program (EAP).
• Short- and long-term disability insurance.
• And more.

Application Instructions

Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration.

Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.