[Hiring] Payroll & Accounting Specialist @Vimly Benefit Solutions

Role Description

The A/R, A/P, Payroll Specialist is a multi-function position responsible for invoicing clients (A/R), processing vendor payments (A/P), and managing payroll processing. A/R and A/P will focus on managing flow by processing vendor invoices, issuing client invoices, reconciling accounts, and managing collections. As a Payroll Specialist, you will be responsible for the full-cycle administration of payroll, compensation changes, employee benefits, and workforce reporting for a distributed workforce within the US and Canada.

Job Responsibilities

• Accounts Receivable:
  • Generate customer invoices
  • Review and post incoming payments
  • Reconcile client accounts, resolve payment discrepancies
  • Follow up on overdue accounts
• Accounts Payable:
  • Verify and process vendor invoices
  • Manage expense reports
  • Handle check runs or electronic payments
  • Collect W9’s and maintain accurate vendor records
  • Manage accounts payable email inbox
  • Annual 1099 filings
• Payroll Administration:
  • Calculate, prepare, and process payroll (including Salary, hourly, bonuses, and overtime) for employees
  • Process bi-weekly or semi-monthly payroll for salaried and hourly U.S. and CAD employees accurately and on schedule
  • Maintain payroll records including wages, deductions, bonuses, commissions, and reimbursements
  • Review and validate timesheets, PTO balances, and payroll changes
  • Maintain and update employee records, including PTO balances, leaves, and banking information
  • Ensure compliance with tax laws, government regulations, and company policies
  • Manage withholdings for income tax, insurance, and 401K plan
  • Prepare reports for management, and assist with internal/external tax audits
  • Resolve employee queries regarding pay and benefits

Qualifications

• Associate degree in Accounting, Payroll, Human Resources or a related field
• 2+ years of related Accounts Receivable or Payables experience
• 2-4 years of progressive experience in U.S. multi-state payroll and benefits administration
• Experience managing payroll across multiple locations is required
• Strong knowledge of U.S. federal and multi-state payroll regulations
• Experience supporting international employees through an EOR is preferred
• Experience with UKG, Bamboo HRIS/payroll system, NetSuite, bill.com is preferred
• Advanced proficiency in Microsoft Office applications, especially Excel
• Strong attention to detail, organizational skills, and ability to meet strict deadlines in a remote work environment
• High level of discretion and professionalism when handling confidential information
• Experience working in a fast-paced environment
• Demonstrated ability to provide excellent internal and external customer service

What Will Help You Excel

• Alignment with Vimly’s core values, fundamentals, and strategic goals
• Detail-oriented with excellent organizational skills and an aptitude for information technology
• Ability to work independently with minimal daily direction from manager
• Strong interpersonal written and oral communication skills
• Adaptable, flexible, and able to work well under ambiguity

Location

Mukilteo, Washington

Department

Finance

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

$60-70K