[Hiring] Part-time Finance Officer @BSA

Role Description

The role exists to take routine transactional and reconciliation work off our Financial Controller. This frees the Financial Controller to focus on management reporting, compliance, and the Acumatica rollout. We expect the role to grow as the new system beds in, and the company successfully continues to grow the business.

What You'll Do

• Accounts payable
  • Receive, check and code supplier invoices to the correct entity, GL account, job/cost centre, and GST code (Australian GST).
  • Match invoices to purchase orders and receipts where applicable; follow up discrepancies with suppliers and internal staff.
  • Maintain supplier master data, including verifying bank detail changes through an independent call-back.
  • Prepare weekly payment runs for approval; do not release payments.
  • Reconcile supplier statements monthly and resolve aged or disputed items.
  • Answer supplier queries by email.
  • Manage Accounts Payable inbox.
• Credit card reconciliations and family drawings
  • Collect receipts from cardholders and chase missing ones.
  • Code and post all company credit card transactions monthly to the correct entity and account.
  • Identify personal and family expenditure on company cards and post it to the relevant shareholder/beneficiary loan or drawings account, not to business expense.
  • Flag unclear transactions for review rather than guess their treatment; keep a log of queries and outcomes.
  • Reconcile each card account to the statement every month.
• Month-end GL reconciliations
  • Reconcile bank accounts (ideally weekly, at minimum monthly).
  • Prepare balance sheet reconciliations to an agreed schedule — for example clearing accounts, GST, payroll liabilities, accruals, prepayments, intercompany and related-party loan accounts.
  • Prepare standard month-end journals (accruals, prepayments) for review.
  • Reconcile intercompany balances across the group entities and flag mismatches.
  • Complete month-end tasks to a close calendar and deliver a reconciliation pack for review.
• Systems transition and general
  • Support the COMPANY move from MYOB to Acumatica on 1 November 2026, including data checks and parallel testing where required.
  • Follow and help document AP, AR and reconciliation procedures in Acumatica.
  • Maintain clear, organised digital filing of supporting documents.
  • Take on other reasonable finance administration tasks as directed.
• Systems
  • MYOB AR
  • ACUMATICA
  • MICROSOFT 365 (EXCEL, OUTLOOK, TEAMS)
  • INTERNET BANKING AND CARD PORTALS

Qualifications

• Bachelor's degree in Accountancy, Accounting Technology or a related field.
• At least 3 years in AP, AR and GL reconciliation roles, including at least 2 years supporting Australian clients.
• Working knowledge of Australian GST and BAS coding.
• Hands-on experience with at least one accounting system or ERP (for example Xero, MYOB, NetSuite or Acumatica).
• Proven month-end balance sheet reconciliation experience, not only AP/AR processing.
• Strong Excel skills (lookups, pivot tables, reconciliation templates).
• Clear written and spoken English for dealing directly with Australian suppliers, customers and staff.
• Strong attention to detail, sound judgement, and confidence to raise questions.

Requirements

• Preferred
  • Acumatica experience, or experience with another ERP such as NetSuite, Xero or SAP Business One.
  • Experience with multi-entity or family-owned groups, including intercompany and related-party loan accounts.
  • Experience handling private or personal spending on company cards.
  • Exposure to manufacturing, agriculture or property businesses.
• Personal attributes
  • Discreet: the role involves family members' personal transactions and confidential financial information.
  • Organised and reliable with deadlines on a part-time schedule.
  • Proactive in proposing process improvements.

Benefits

• Financial Security: Earn a stable, competitive salary benchmarked against market intelligence and aligned with your skills, experience, and role. Enjoy benefits that go beyond statutory entitlements, including HMO coverage for you and eligible dependents, life insurance, paid time off, long-service leave, Christmas shutdown, study assistance, and crisis financial support, subject to role and eligibility.
• Grow Your Career, Keep Learning: Know where you are going and how to get there. Our in-house designed WASP–Job Architecture makes career paths, role expectations, and progression requirements clear. Build the skills for your next step through Alexandria and our Centre of Excellence, with practical training, best-practice resources, specialist guidance, and continuous development.
• An Empowered Community That Has Your Back: Join 300+ colleagues who collaborate, celebrate wins, and support one another. Through Empower+ programs, Care Circle, and Lighthouse, we create meaningful opportunities for connection, recognition, wellbeing, mental health support, and spiritual reflection.
• Global Work, Local Opportunity: Work with 45+ leading international companies and gain global exposure without leaving your home country. Collaborate with subject-matter experts across Australia, the UK, Europe, the US, and the Middle East, while helping deliver exceptional outcomes.