[Hiring] Part-Time Accountant / Expense Coordinator Assistant @WorkStaff360

Role Description

Part-Time Accountant / Expense Coordinator Assistant (US/Canada full-cycle bookkeeping experience is required)

• Categorize all income and expense transactions daily.
• Identify and report missing documentation within 24 to 48 hours.
• Perform daily channel, income, and support message reviews, as well as process refunds and submit claims through booking platforms.
• Verify cleaning completion via WhatsApp and manage high-priority correspondence via dedicated email channels.
• Submit a comprehensive End of Day (EOD) Report detailing daily output, resolved challenges, and the roadmap for the following day.
• Oversee all outgoing payments, encompassing fixed property costs, additional rent (NNN charges), utilities, vendor invoices, software licenses, and credit card reconciliations.
• Act as a financial watchdog by comparing charges against contractual terms and auditing usage/quantities to prevent overbilling.
• Dispute errors and anomalies directly with vendors using fact-based resolution steps.
• Triage, extract, and tag invoices daily, maintaining an "Inbox Zero" goal by 5:00 PM every Friday.
• Maintain the expense database as the company's "single source of truth" with daily updates and proper categorization.
• Finalize the weekly Bookkeeping Report every Thursday.
• Deliver a Weekly Financial Snapshot every Friday by 4:00 PM and a Monthly Performance Report on the first business day of the month.
• Reconcile all bank/credit accounts and close the financial books by the 5th of each month.
• Perform monthly payroll tax audits and DAS confirmations.
• Lead GST/QST reviews and quarterly preparation.
• Distribute monthly management reports for specific properties and provide clients with receipts for maintenance, security, and cleaning.

Qualifications

• A minimum of 7 years of full-cycle bookkeeping experience with a focus on total expense management for both hotel and restaurant operations is a plus.
• Proven mastery of Canadian payroll and tax filings, specifically GST/QST and DAS (Source deductions) is a plus.
• Direct experience managing and reconciling Airbnb, Expedia, Booking.com, and VRBO, alongside technical proficiency in Lightspeed POS.
• Demonstrated ability to create and implement financial systems that organize, track, and guarantee the timely collection of all supporting documentation.
• Financial control requires absolute precision. Vague language is prohibited; you must use exact numbers, specific dates, legal vendor names, and itemized breakdowns.
• Treat every invoice as incorrect until proven accurate, and match every line item against signed agreements.
• Missing documentation must be escalated within 48 hours, and all budgetary or payroll discrepancies must be flagged immediately in the EOD Report.

Requirements

• Schedule: 20 hours per week, Monday to Friday, 9AM - 1PM Eastern Standard Time Zone.

Benefits

• Weeks 1–8: $5 USD/hour
• Weeks 9-16: $6 USD/hour
• Weeks 17 onwards: $7 USD/hour