[Hiring] Offshore Bookkeeper @Citygreen Systems LLC

Role Description

We're hiring a bookkeeper who can do more than process transactions. Our installation projects are growing fast, and we need real-time visibility on whether each project is making or losing money. This role exists to fix that. You'll own the transactional bookkeeping across all three entities AND build the project cost tracking discipline that gives leadership a live view of margin on every active installation project.

This isn't a back-office role where you process invoices and wait for instructions. You'll be the person who makes our project margin numbers trustworthy.

What You'll Do

• Project Cost Tracking (AU — This Is the Priority)
  • Link every purchase order, vendor bill, freight invoice, and subcontractor payment to its originating Sales Order in NetSuite — every transaction, every time, within 24 hours of entry.
  • Maintain the running "Actual COGS" total on each active project Sales Order.
  • Flag any project where actual costs exceed 90% of the quoted COGS budget — immediately, not at month-end.
  • Pull cost data for the Project Manager's monthly cost-to-complete updates on installation projects.
  • Prepare draft progress claim invoices based on PM sign-off.
  • Produce the weekly project margin tracker (NetSuite saved search) and deliver it by 8am Monday AEST with zero missing data.
  • Track subcontractor payment timing against customer claim receipts — no subcontractor gets paid before the corresponding customer claim is submitted.
• Accounts Payable & Receivable (AU, US, Canada)
  • Process incoming bills and outgoing payments across all three entities.
  • Track customer invoices, chase overdue accounts, reconcile records.
  • Use supplier payment terms strategically — pay on day 28 of 30-day terms, not day 7.
  • Work toward auto-matching vendor bills to POs in NetSuite.
• Bank Reconciliations (AU, US, Canada)
  • Reconcile bank accounts daily across three entities, completed by 10am AEST.
  • Investigate discrepancies, handle currency conversions and inter-company transfers.
  • Set up and maintain automated bank feeds — manual reconciliation for exceptions only.
• Financial Reporting (AU, US, Canada)
  • Monthly P&L and balance sheet for all three entities within 5 business days of month-end.
  • AU-specific: P&L split by product-only vs. installation project revenue (two-stream reporting).
  • Weekly flash report data extract for the company's 40/25/15 margin dashboard.
• Cashflow & Payroll
  • Maintain and update a 13-week cashflow forecast weekly, with particular focus on installation project cashflow.
  • Flag any installation project with a negative cumulative cashflow position within 24 hours.
  • Process payroll across all entities (or manage the integration if a payroll service is in place).
• Regulatory & Compliance
  • BAS/GST (AU), Sales Tax (US), GST/HST (Canada) — all filed on time, zero penalties.
  • Maintain audit trails and financial records for external auditors (PKF).

Qualifications

• Hands-on NetSuite experience. Not "ERP experience" — NetSuite specifically.
• Available during AEST business hours. This is a Philippines-based remote role working Australian hours.
• Proactive communication. You flag problems before anyone asks.

Requirements

• Experience working across multiple entities with different currencies, tax regimes, and reporting standards (AUD, USD, CAD).
• Experience linking project costs to jobs or sales orders in NetSuite.
• Analytical instinct — you look at project cost data and spot when something doesn't add up.
• Ability to prioritise independently across competing demands from three entities.

The Right Mindset

• Tenacity: You chase down missing cost allocations, unresolved bank items, and overdue AR.
• Mastery: You want to be genuinely excellent at NetSuite and financial operations.
• Initiative: You suggest automation and process improvements without being asked.
• Hungry, Humble, Smart: Hungry to own the role and deliver; humble enough to ask when you're unsure; smart enough to see how your work connects to the company's profitability.

Benefits

• Competitive salary benchmarked to senior NetSuite bookkeeper / finance operations specialist rates in your region.
• Paid leave — annual leave, sick leave, and Australian public holidays observed.
• Permanent remote work — no office attendance required, ever.
• Direct access to leadership — work directly with the Operations Director, Project Manager, and CEO.
• Real ownership of outcomes — you own the project margin tracking system for a growing international business.
• Professional development — NetSuite training and certification support as the role evolves.
• Growth path — as the Australian installation business scales, this role grows with it.