[Hiring] Manager/Director of Finance and Administration @Funders Concerned About AIDS

Role Description

FCAA seeks a highly organized, detail-oriented, and systems-minded Manager/Director of Finance and Administration to strengthen the internal operations of a small but influential global philanthropy-serving organization. The final title will be determined based on the selected candidate’s experience and qualifications.

This position will manage and improve FCAA’s core financial, administrative, HR, governance, vendor, technology and compliance systems. The role will also support the operational side of membership renewals, grants management, donor stewardship logistics, report releases, and major convenings.

FCAA is in a period of transition and system-building. The person in this role will help modernize and document core administrative practices, strengthen financial and people operations, and ensure the organization has reliable systems for its next phase of work.

The ideal candidate is a practical problem-solver who enjoys making small organizations work better. They are comfortable with budgets, deadlines, systems, vendors, board materials, payroll processes, and confidential information. They bring strong follow-through, sound judgment, clear communications, and a commitment to supporting a collaborative remote team.

This role requires comfort working independently in a remote environment, communicating clearly across time zones, and keeping work moving when the Executive Director and other team members are not always online at the same time.

Qualifications

• Minimum of 5 years’ experience in nonprofit financial and operations administration.
• Experience supporting nonprofit budgeting, financial reporting, and internal controls.
• Experience managing human resources, including payroll, benefits, HR records, employee onboarding/offboarding, and coordination with payroll, PEO, or employer-of-record providers.
• Strong project management skills and the ability to manage multiple deadlines, calendars, vendors, and administrative processes at once.
• Excellent written and verbal communication skills, including the ability to communicate clearly in a remote environment.
• Excellent attention to detail and comfort creating clear systems, checklists, documentation, and standard operating procedures.
• High discretion and sound judgment in handling confidential information.
• Comfort working independently across time zones with a small, collaborative team.
• Proof of work eligibility and the ability to travel approximately 2-3 times per year for staff retreats, board meetings, convenings, or other FCAA events. Some travel may be international, so candidates should be eligible and willing to obtain and maintain a valid passport.
• Commitment to FCAA’s mission and to work grounded in equity, human rights, LGBTQ+ justice, racial and gender justice, and community-led responses to HIV.

Requirements

• Experience in a philanthropy-serving organization, membership association, public health organization, HIV organization, or small nonprofit.
• Strong technology skills, including comfort using Salesforce or another CRM, Microsoft 365, accounting/payables systems, payroll/HR platforms, and project management tools.
• Familiarity with HIV, global health, philanthropy, sexual and reproductive health and rights, or human rights movements.
• Experience with foundation grants, sponsorships, member dues, or donor/member records.
• Experience supporting an organization through transition, growth, or system-building.
• Experience supporting senior leadership, boards, committees, contractors, consultants, or external stakeholders.
• Experience coordinating external bookkeepers, communications firms, HR vendors, benefits brokers, web vendors, legal advisors, or accounting advisors.

Application Process

To apply, please submit a resume and cover letter via BambooHR. Please no calls about this position. Applications will be reviewed on a rolling basis beginning in mid-September. We anticipate conducting interviews in October and November 2026, making an offer by early December, and welcoming the selected candidate in January 2027. Only candidates selected for interviews will be contacted.

Equal Opportunity

FCAA is an equal opportunity employer. We strongly encourage applications from people living with HIV, LGBTQ+ people, transgender and gender-expansive people, people of color, people with disabilities, immigrants, and people with lived experience in communities most affected by HIV. We value diverse perspectives and are committed to building a workplace grounded in equity, respect, accountability, and shared purpose.