[Hiring] Invoice Coder/Processor @Coconut

Role Description

We’re currently looking for top talent to fill the role below:

• Role: Invoice Coder/Processor (AP/AR Processing)
• Monthly Rate: $900 - $1100/month
• Availability: Full-time - 40 hours/week
• Time Zone: Eastern

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

• English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.
• Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️
• 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Experience Needed:

• Phase 1: Invoice Coding
  • Review incoming invoices for accuracy and completeness
  • Code invoices correctly to appropriate GL accounts and cost centers
  • Verify supporting documentation and approvals before coding
  • Flag discrepancies or missing information to the appropriate internal team
  • Maintain organized digital records of coded invoices
  • Meet daily and weekly volume targets with high accuracy
• Phase 2: Invoice Processing (4 to 6 month progression)
  • Process coded invoices into the accounting or ERP system
  • Ensure invoices are matched to POs and contracts where applicable
  • Assist in resolving vendor inquiries regarding invoice status
  • Coordinate with internal stakeholders to obtain approvals
  • Support month end AP close activities
  • Maintain accurate AR processing records where applicable

Good to have:

• Prior experience with invoice coding in a multi entity or high volume environment
• Experience working with US based accounting teams
• Familiarity with tools like QuickBooks, NetSuite, Xero, or similar ERPs
• Exposure to month end close processes
• Process improvement mindset

Requirements

• Strong attention to detail and high accuracy rate
• Basic understanding of accounting principles, especially AP and AR workflow
• Ability to follow structured processes and SOPs consistently
• Comfortable working with accounting systems or ERP tools
• Reliable internet connection and ability to meet productivity benchmarks
• Strong written communication for internal coordination

Benefits

• ✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
• ✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?
• ✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
• ✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
• ✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.
• ✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
• ✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
• ✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.
• ✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
• ✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!
• ✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.